Administration Assistant

Job Description

Job Description

Summary

The Administrative Assistant is responsible for administrative services for the executive management team.

Essential Duties and Responsibilities include the following. Other duties not listed may be assigned.

Daily Responsibilities % of Job - 90%

• Responsible for Client's mail distribution.
• Responsible for inventory or SMS promotional items. Procure and distribute promotional products.
• Arrange travel accommodations (hotel and rental car, both local and out of town) for executive staff and support team.
• Run local errands (local purchases, lunch for meetings, post office runs, etc.). Must have a valid driver’s license.
• Organize and execute company events. (Contest, drawings, customer events, cookouts, group photos, holiday cards, holiday events, etc.)
• Organize meeting planning and setup. (Drinks, snacks, condiments, lunch, room reservation, signage, etc.)
• Organize employee morale events.
• Develop and display internal event communication models. (Signs, posters, banners, emails, announcements)
• Served as a research assistant on specialty projects.
• Contract and maintain water coolers and vending machines.
• Respond to questions and requests for information.
• Implement and monitor programs as directed by management and see the programs through to completion.
• Collect suggestions from the employee suggestion boxes in our Grapevine and Lewisville locations.
• Process invoices and payment requests.
• Daily replenishment of snacks and drinks in conference rooms.
• Responsible for storage room organization.
• Assist with invitation letters for the support team.
• Upkeep of business contracts and possible negotiations with current and new vendors.
• Admin duties and other duties as required as assigned.
• Assist HR as needed.

Education and / or Experience

• High School Diploma
• 1-year experience in office admin.
• Knowledge and experience using Microsoft Windows applications a must (Word, Outlook, Basic Excel, and PowerPoint).

Essential Skills :

• Must have customer service focus.
• Requires problem solving abilities.
• Must have excellent written and verbal communication skills and must have effective interpersonal skills.
• Requires the ability to maintain confidentiality.
• Must be able to handle multiple tasks concurrently, meet deadlines, work independently, and exercise good judgment.
• Must be a team player.
• Requires the ability to clearly organize and categorize work priorities to complete assignments.
• Must have demonstrated ability to read and follow written instructions and ideas.
• Must be hands-on with ambition and drive to succeed - Makes things happen".
• Must be goal oriented and must be accustomed to achieving results through team-work.

Competencies

• Shows determination to achieve excellent results
• Finds better ways
• Demands top performance
• Inspires commitment

Company Description

Staffing agency looking for driven professionals who seek financial rewards for innovation, professionalism, and career development opportunities.

Company Description

Staffing agency looking for driven professionals who seek financial rewards for innovation, professionalism, and career development opportunities.