Executive Assistant, Operations & Technology

Job Description

The Operations & Technology Division of NBCUniversal is looking for a results-driven and detail-oriented Executive Assistant to provide administrative support to the SVP, Engineering.

You would be great for this role if you have exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner.

Hybrid : This position has been designated as hybrid, generally contributing from NBCUniversal's offices a minimum of three days per week in 30 Rockefeller Plaza, New York, NY, or 900 Sylvan Ave, Englewood Cliffs, NJ 07632.

Responsibilities :

• Proactively manage and coordinate daily schedule, calendar appointments, contacts, travel arrangements, internal meetings and external appointments
• Arrange and schedule a significant volume of meetings with Executive colleagues and direct reports across multiple time zones;

maintains and updates calendar while determining priority of requests and scheduling accordingly

• Arranges domestic and international travel accommodations, work visas and associated documents including comprehensive and detailed multi-city travel itineraries, when applicable
• Demonstrate flexibility, poise, patience and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines tracking expenses and following up in a timely manner
• Responsible for flawless and complex meeting and event preparation, set-up, execution and follow-up including room scheduling, AV support, arrangement of food and drink, preparation and collection of agendas and materials, note taking, and coordinating follow-up items and actions.
• Interacts with executive IT support on behalf of executive leadership team
• Coordinate and schedule high-profile special events, filming and photoshoots with internal and external parties on the executive floor including executive screening room and tour requests
• Manages general office and administrative tasks for the executive floor including guest office and conference room reservations, maintaining distribution lists, managing security access, facilitating technology support for shared resources, interacting with executive dining services and coordinating with facilities services
• Creates and edits presentations, agendas, spreadsheets, and reports.
• Manage and organize executive files, physical and electronic, as required.
• Responsible for approved communications on behalf the President, Operations & Technology
• Participates in and supports special projects as assigned; assists other department members as needed and acts as a backup for other executive assistants when required.

Qualifications

Basic Requirements :

• Bachelor’s degree or relevant work experience
• 3+ years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional in-person and virtual presence

Desired Characteristics :

• Trustworthy You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
• Systems savvy You’re proficient with the Microsoft Office 365 suite of tools, and capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals
• Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time
• Conscientious You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines
• Resourceful You’re comfortable navigating a complex environment to obtain information and seek buy-in

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access as a result of your disability.

You can request reasonable accommodations by emailing .