Department Coordinator (Administrative Support Coordinator II)

Apply now Job no : 543125

Be one of the first applicants, read the complete overview of the role below, then send your application for consideration.

Work type : Staff

Location : San Diego

Categories : Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Position Description

Position Summary

Are you passionate about education and eager to support a dynamic academic environment? As the Administrative Coordinator for the School of Teacher Education, you will play a crucial role in supporting current and prospective students, faculty, staff, and campus / community colleagues.

Your responsibilities will include managing complex administrative tasks, ensuring compliance with university policies, and handling sensitive situations with professionalism and confidentiality.

Key Responsibilities :

• Administrative and Financial Functions : Oversee department budgets, expense processing, and financial reporting. Ensure compliance with university policies and maintain confidentiality.
• Class Schedule Management : Develop and maintain the master class schedule, coordinating with faculty and cohort leaders to assign classrooms and update catalogs.
• Faculty Appointments and Support : Coordinate faculty appointment paperwork, assist with hiring processes, and support faculty evaluations and promotions.
• Office Management : Manage front desk operations, schedule meetings and events, handle correspondence, and supervise student assistants.

Why Join Us?

• Mission-Driven : Be part of a team dedicated to fostering educational excellence and supporting the development of future educators.
• Growth Opportunities : We invest in your professional development and offer opportunities for career advancement.
• Inclusive Environment : Join a diverse and collaborative community that values mutual respect and teamwork.

If you’re organized, detail-oriented, and eager to contribute to a vibrant educational environment, we’d love to hear from you!

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent / probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard work hours are Monday Friday, 8 : 00 a.m. to 4 : 30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The School of Teacher Education is primarily a graduate-level academic department that encompasses teacher preparation through state-licensed teaching credential programs for multiple and single subject credential students, graduate programs in curriculum and instruction and various other educational disciplines.

The department provides quality education for the diverse student population of California in three areas of their teachers’ career : (1) undergraduate level (Liberal Studies and Integrated Teacher Preparation Program), (2) credential level (multiple subjects program, single subject program, reading and literacy leadership specialist, reading and literacy added authorization), (3) graduate level (MAT Online in Elementary and Secondary Curriculum and Instruction, MAT Mathematics and Science Education, MAT Reading Language Arts, MA Language Arts).

In addition, department faculty members teach in two doctoral programs in the College of Education.

The department collaborates with numerous school district partners in San Diego County where most of our student teachers are placed with guide teachers.

The school currently has 19 tenured / tenure track faculty, 93-120 lecturers, and approximately 1,000 students.

Commitment to Diversity, Equity and Inclusion practices : Expertise or experience with anti-racist and anti-bias practices that can support the well-being of faculty, staff, and students and foster an inclusive environment regardless of races, ethnicities, cultures, social classes, sexual orientations, gender identities and expressions, linguistic identities, body identities, religious or secular beliefs, spiritual traditions, creeds, political views, ages, abilities, and citizenship.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.

Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.

Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical / vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Working knowledge of budget policies and procedures.
• Ability to independently handle multiple work unit priorities and projects.
• Expertise in using office software packages, technology, and systems.
• Experience coordinating programs or operations within a department or organization.
• Experience supporting or collaborating with diverse populations in various environments.
• Experience in an educational, public sector, or similar organizational setting is preferred.
• Experience in advising, counseling, student support, or a related field is preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,425 per month .

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities.

This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 23, 2024.

To receive full consideration, apply by October 22, 2024 . The position will remain open until filled.

The person holding this position is considered a mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information.

Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at [email protected].

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