Senior Project Manager

The Planning, Design and Construction Office has an opening for a dedicated, resourceful, and enthusiastic Senior Project Manager (SPM) to join a vibrant, newly integrated, and growing team that is responsible for all planning, design, and construction at Harvard Medical School.

Under the supervision of the Director of Design and Construction, the incumbent will manage and control all aspects of the project, including design, construction, closeout, and turnover.

Sr. PM’s work with identified stakeholders, as administration, departments, Campus Planning and Facilities (CPF) teams, University groups (Sustainability, Green Campus, Environmental Health & Safety, etc.

to ensure the project meets the desired goals, standards, and requirements. The SPM will coordinate, facilitate, and lead the design, bid, construction, commissioning and close out of the project including FF&E package development, procurement, and installation.

Responsibilities include :

• Work with end user groups, stakeholders, and HMS Department representatives to understand project scope and expectations.
• Work in a cross functional capacity with the planning department to support the project delivery process (PDP).
• Develop project budget and schedule based on these expectations and consistent with the identified budget.
• Constantly evaluate alternative design and construction solutions.
• Solicit and oversee the selection process of A / E firms, consultants and contractors in a manner that delivers high quality, fiscally responsible solutions.
• Oversee the preparation of contract documents by A / E firms and associated AIA Contracts. Coordinate design review input from various internal and external constituents.
• Prepare RFQ and RFP's and scopes of work to solicit A / E and CM proposal.
• Development of RFP, solicitation of contractor(s), bid package documentation, contractor walk through, bid RFI’s in partnership with A / E, complete detailed timeline, and project cost submission for internal approvals and / or submission to the University Capital Approval System (CAPS).
• Attain necessary approvals.
• Review and evaluate contractor and construction manager proposals and make awards to qualified contractors.
• Oversees and facilitates all permits and approvals necessary to accomplish the project. This includes local, state, University, and other approvals applicable to the specific project.
• Completes applications, attends meetings, which in some cases occur outside of normal working hours, prepares presentations, and submits answers to questions to the appropriate authority.
• Construction administration oversight including, but not limited to, review of shop drawings, financials, and change orders.

Proper use of internal standards where applicable.

• Manages construction consistent with budget and identifies both cost and timeline impact of Construction Change Orders, User Change Requests and / or other unforeseen issues.
• Responsible for issues which arise and to take appropriate action to keep the project on schedule and on budget.
• Completes final budget reconciliation upon project completion, resolves all outstanding invoices and analyzes project costs for use in future project planning / budget development.
• Ensures completion of project commissioning, punch list, and gathering of all closeout documentation including testing reports and certifications.
30+ days ago