Administrative Assistant

Equity Staffing has a new Office Admin opportunity with a nationally recognized Engineering & Construction Consulting company that is hiring in their STL office! Great fit for candidates with 1-2+ years of recent Admin support experience in a professional / corporate office setting.

$23 - $25 / hr. based on experience

Onsite, office in Chesterfield, MO

Duties :

• Responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations
• Coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives
• Coordinates office support services, facilities management in order to ensure organizational effectiveness and efficiency
• Facilitates the dissemination of office information to the Global Practices and departments as part of the overall communications and management process
• Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates
• Plan, coordinate and facilitate on-site and off-site meetings for the office. This may include : orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets
• Prepare a variety of communication including emails, meeting agendas, and meeting minutes
• Maintain a high level of accuracy in preparing information
• Coordinate office furniture and supplies
• Maintain office equipment
• Maintain office supply inventory
• Administer office access security (badging and keys)
• Support Human Resource with new hires and terminations
• Process office accounts payable invoices
• Maintain office telephone communication system
• Coordinate company mobile phones
• Monitor fleet assignments and documentation
• Coordinate rental vehicles
• Oversee office petty cash and banking
• Coordinate building maintenance

Qualifications :

• Bachelor's or Associate's Degree, preferred
• 1-2+ years of recent Administrative support experience, preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong typing skills, ideally 65+ wpm
• Effective verbal and written communication skills
• Team building skills
• Attention to detail
• Time management skills
18 days ago