Human Resources Office Clerk

Human Resources Office Clerk

• Posted 14-May-2024 (CST)
• Laredo, TX, USA
• Full Time

JOB DESCRIPTION : Prepares, maintains, and distributes various reports, records, requisitions, and other documents pertinent to the department's daily operations.

SUPERVISION : Directly supervised by the Director of Human Resources.

TYPICAL PHYSICAL DEMANDS : Requires stooping, bending, reaching, kneeling and ability to move 25 pounds. Requires the use of office equipment including the printer, copier, fax, computer, calculator and telephone.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :

• Provides secretarial / clerical assistance for work meetings and human resource projects.
• Receives, reviews, prioritizes, and distributes correspondence.
• Interviews, screens, and refers callers; answers various inquiries personally; provides information on Center's services and functions;

determines the nature of problems / complaints and refers to appropriate department.

• Orders, verifies receipt of, and maintains department's office equipment and supplies; places supply orders and initiates service calls on copiers, personal computers, printers, telephones, etc.
• Composes and types letters, memos, notices, lists, and other materials; enter information on personal computer, composes and edits on screen, and prepares final copy of reports and correspondences.
• Compiles, copies, and completes data for administrative reports, and other documents.
• Develops, maintains, and updates the department's filing system.
• Keeps moderately complex records, to assemble and organize data, and to prepare reports from such records.
• Assist in reviewing submitted employment applications.
• Assist with the scheduling / coordination of interviews for qualified applicants with Department Directors / Managers.
• Maintains confidentiality of employee files and employment process.
• Posting and advertising open positions and assisting in the recruitment process.
• Manages and maintains employee files.
• Responsible for recordkeeping of time sheets with appropriate attachments / documentation.
• Responsible for monitoring providers CME requests and attendance.
• Monitor and processes payment for providers CME reimbursements.
• Assists in processing new employees, students, and volunteers with all required personnel.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS :

• Must be a graduate of an accredited high school or GED program.
• Two years technical / vocational school in Business Administration or three years' experience in this field preferred.
• Knowledge of modern office practices, procedures, methods and equipment.
• Computer knowledge in Microsoft Office (Access, Word, Outlook, Power point, Excel, Publisher etc.)
• Computer knowledge in graphs, charts, spreadsheets, etc.
• Bilingual in English and Spanish is preferred.

KNOWLEDGE, SKILLS AND ABILITIES :

• Business English, spelling, and arithmetic.
• Must have excellent organizational and grammatical skills.
• Modern office practices, procedures, methods, and equipment.
• Carry out verbal and written instructions.
• Maintain confidentiality of information.
• Ability to manage time effectively and efficiently.
• Ability to work effectively and to deal tactfully with professional personnel as well as with the public.
• Project a positive and professional image of Gateway Community Health Center, Inc.
• Effectively communicate both orally and in writing in the English and Spanish language.
• Work flexible hours.
30+ days ago