Job Description
Job Description
Benefits :
Paid time off
Start Date : Immediate; 3 days a week
Role : Individual would be a vital link to ensuring that Academics Wests community has a well-functioning clean facility for its staff and students.
The Facilities Manager would liaison with outside vendors, conduct all purchase orders for departments, maintain inventory of supplies, keep an accounting of budgets and conduct general repairs and upkeep of school.
This individual would be the backbone of the AW ensuring that our home is clean, organized and well maintained. The facilities manager would report to the Assistant Head of School and Director of Finance.
Individual needs to be on site to perform role effectively.
Responsibilities :
- Inventory management; organize stock and anticipate needs
- Manage and support all vendors (e.g., AC maintenance, window repair) who work in the facility to fix items
- Review facility to ensure that all items are working properly
- Check restrooms are well stocked
- Review and check post office mail daily
- Collaborate with cleaning staff to ensure the facility is clean.
- Provide general support to the community (e.g., printer issues, physical plant needs, entry / exit technology)
- Liase with buildings super to ensure fire system other systems function.
- Scan all accounts payables invoices to bookkeeper.
- Work with outsourced IT to ensure that Wi-Fi, etc. are working
- Maintain accurate monthly record of departmental budgets
- Check in monthly with directors about budgets, printing and repairs.
- Execute day to day repairs (e.g., painting, spackling, minor carpentry) and updates to facility
- Assist with front of house day to day operations as needed
- Complete installations, assemblies, renovations, or refurbishments as needed
- Supervise large projects or renovations with support of Director of Finance
- Ensure the facilities meet compliance standards and government regulations (e.g., fire alarms, sprinkler systems)
- Identify areas that can make the building more efficient and cost effective
- Ensure facility remains clean with daily upkeep provided when cleaning staff is not present
Requirements :
- Effective communication
- Self Starter
- Exceptional organizational skills
- Understanding of basic record keeping tools (e.g., Excel)
- Confidentiality is a priority as it relates to finances
- Working knowledge of Office 365 and applications
- Value the importance of following work procedures, meeting deadlines
- Knowledge of maintenance, painting, spackling and light construction required
- Strong ability to troubleshoot a wide variety of day-to-day maintenance topics
- Ability to lift up to 50 lbs., stand for long periods of time, and sit at a desk working on a computer
Prior private school experience preferred
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