Legal Assistant

Our client is an industry-leading law firm seeking a Legal Assistant to support the partners and associates in their Corporate / Transactional practices.

The position is hybrid at their office in San Francisco, California. The position will be responsible for managing day-to-day administrative tasks and ensuring efficient operations in a fast-paced, collaborative, and professional environment.

Job Details

Attending to all matters necessary to manage the day-to-day operations of the assigned partners and associates, including handling administrative functions such as answering, screening, and placing phone calls;

opening and routing mail as directed; maintaining files, records, attorney calendars and time records; preparing attorney expense reports and travel arrangements

• Maintaining organized e-mail folders and keep attorney apprised of priorities
• Assisting in promoting business development through entry of activities, maintenance of contacts and assembling of mailing lists in InterAction
• Attending to matters necessary to support the client and matter opening process
• Handling all aspects of document preparation, processing and completion, working directly with attorney and clients.
• Working closely with the firm’s Billing team to ensure up-to-date and accurate client billing.
• Assisting with attorney personal work when required.
• Seeking out ways of being responsive to clients in a manner that demonstrates the ability to provide superior client service
• Performing responsibilities of other support services when needed, including but not limited to printing, scanning, duplicating, quality control, faxing and hand-delivering packages
• Demonstrating effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others
• Managing Firm resources responsibly
• Working collaboratively as part of the firm’s Business Professionals team
• Complying with and understands Firm operation, policies and procedures
• Performing other related duties as assigned

Skills and Qualifications

• Bachelors’ Degree required
• Corporate law experience required
• At least three to five years of relevant work experience, preferably in a professional services environment
• Experience working with a corporate / transactional practice is highly preferred
• Some paralegal experience preferred
• Advanced working knowledge of Microsoft Office (i.e. Word, Excel, PowerPoint)
• Experience with iManage, or a similar document management system
• Experience with time entry software and CRM systems (preferably InterAction)
• Experience with calendar, meeting, and correspondence management
• Demonstrated excellence in working in a white-glove, fast-paced, collaborative environment
• Demonstrates initiative, resourcefulness, excellent judgment, and a positive approach to work

Salary : $95,000 110,000k based on experience.

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.