Administrative Assistant

Job Description

This is a remote position.

Key Responsibilities :

• Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist with the preparation and submission of government contract proposals and related documentation.
• Maintain accurate records and files related to government contracts and other business activities.
• Communicate effectively with clients, vendors, and government agencies.
• Conduct research and compile data to support contract proposals and business development efforts.
• Handle confidential and sensitive information with discretion.
• Assist in the development and implementation of office policies and procedures.
• Perform general administrative duties such as answering phone calls, responding to emails, and managing correspondence.
• Support special projects and initiatives as needed.
• Monitor Customer Service email
• Basic Accounting (invoice and bill management)

Requirements

Qualifications :

• Experience : Minimum of 5 years of experience as an administrative assistant, with specific experience in government contracting minimum of 2 years working with government contracting).
• Strong understanding of government contracting, particularly with small businesses.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• High level of integrity and ability to handle sensitive information confidentially.
• Strong problem-solving skills and attention to detail.

Preferred Experience :

• Experience working with Small Business Administration (SBA) programs and regulations.
• Familiarity with federal contracting procedures and compliance requirements.
• Bachelor's degree in Business Administration, Communications, or a related field is preferred.

Benefits

• Opportunity to work with a dynamic and supportive team.
• Remote work flexibility.
• Competitive salary and benefits package.
• Professional growth and development opportunities.
• Chance to make a meaningful impact on small businesses and their success in government contracting.

Requirements

Bachelor's degree in English, Communications, Business, or a related field. Minimum of 3 years of experience in technical proposal writing, specifically within the government contracting sector.

Proven ability to write winning proposals for government contracts, including familiarity with SBA regulations and requirements.

Excellent writing, editing, and proofreading skills with a keen eye for detail. Strong organizational and project management skills.

Ability to work independently and collaboratively in a remote environment. Proficiency in Microsoft Office Suite and proposal management software.

Strong understanding of government procurement processes and regulations. Exceptional interpersonal and communication skills.

Preferred Qualifications : Experience with Small Business Administration (SBA) programs and certifications. Knowledge of federal acquisition regulations (FAR) and other relevant government procurement guidelines.

Familiarity with Shipley or other proposal development methodologies.