Assistant Director of Advancement and Alumni Services - Woodruff Health Sciences

Discover Your Career at Emory University :

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future.

We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description :

The Division of Advancement and Alumni Engagement utilizes resources, technology, and business for the purpose of constituent engagement, donor research, solicitation, and stewardship throughout Emory University and Health Systems.

Our mission is to inspire and steward meaningful, lasting relationships that elevate engagement and giving to fulfill Emory’s mission to serve humanity.

AAE is a high-performance team built on innovative ideas, trust, and accountability. We foster collaborative connections and value diversity, equity, and inclusion.

We are currently seeking an Assistant Director of Advancement and Alumni Services.

This position will report to the Associate Vice President of Advancement - School of Medicine.

KEY RESPONSIBILITIES :

Coordinates operational support for an advancement and alumni engagement program in a school or unit.

Develops plans and objectives to ensure success of the program while working with departments within the school or unit as well as central service units to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of advancement and alumni engagement processes.

Writes / creates briefings, reports, letters, and other materials for the team.

Manages multiple projects supporting the strategic goals of the school / unit.

Provides guidance with collecting and routing data for updates in CRM system, and ensuring gifts and records are processed appropriately.

May provide administrative and event support.

May administer budgets.

Performs other related duties as required.

ADDITIONAL JOB DETAILS : In addition to the duties outlined above, the Assistant Director may be required to :

Assist in the development, facilitation, or management of fundraising efforts, alumni engagement, and program objectives.

Provide onboarding support for new staff members.

Represent the department or serve as primary contact working with other departments across the division / University.

Provide support for team projects, such as budget management and transaction support, including reconciling and submitting transaction reports, expense reports, purchase orders, check requests, and invoices.

Manage daily and weekly assignments for the department student worker, providing guidance and training as needed.

Manage travel arrangements, office supply / inventory, coordinate the shipping, storage, and reordering of materials as needed.

MINIMUM QUALIFICATIONS :

A bachelors and two years of experience in an office setting, OR an equivalent combination of education, training, and experience.

PREFERRED QUALIFICATIONS :

Successful candidates will possess strong organizational, written, and verbal communication skills and possess the ability to manage multiple projects simultaneously.

Strong interpersonal and problem-solving skills with the ability to navigate a complex work environment.

Commitment to delivering excellent customer service, the ability to work collaboratively, and comfort working with ambiguity.

Experience managing budgets and financial reports, working with various technologies including advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems.

Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.

Flexibility to accommodate changing priorities and deadlines.

Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.

NOTE : This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs Schedule is based on agreed upon guidelines of department.

This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture :

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status.

Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law.

Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination.

Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action.

Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request.

To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at (phone number removed) (V) (phone number removed) (TDD).

Please note that one week advance notice is preferred.