Grant Services Manager - Compliance Manager

RESPONSIBILITIES

Posting Open Until Filled

Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. May perform other duties as assigned.

Demonstrates substantial understanding of the job requirements and applies knowledge and skills to various tasks.

• Leads and manages all Office of Entitlement and Competitive Compliance Leads
• Leads the CAPER creation process and submission.
• Manages AAP creation, submission, and revision process.
• Assist with the City's HUD monitoring and readiness.
• Assist with responses to HUD monitoring.
• Creates NOFA documentation and leads NOFA process; liaises with Neighborly Software and manages all internal and external Neighborly training.
• Oversees submission of the department's monthly, quarterly, and annual reporting
• Oversees all internal and external reporting training.
• Oversee and maintain HMIS, DRGR, and IDIS reporting systems, including the performance of regular data quality checks within HMIS.
• Partners with Fiscal and Programs to clear IDIS flags
• Serves as DCA point of contact for HMIS and SAGE requests, schedules HMIS TA sessions with agencies, and follows up.
• Manages NSP reconciliation and closeout process.
• Manages ad-hoc financial analysis and reporting as director and commissioner-level staff require.
• Engages with HUD training and stays abreast of all federal regulatory and policy changes.
• Stays abreast and managed all departmental deadlines throughout the creation of the annual calendar
• Completes goal setting with staff annually and performance reviews quarterly per COA policy.
• Attends and participates in interdisciplinary meetings.
• Assist with staff training and development
• Manage SOP updates
• Position will perform other duties as assigned.

Supervision Received

The Grant Services Compliance Manager reports to the Director of the Office of Entitlement and Competitive Compliance.

Knowledge, Skills & Abilities

This is a partial listing of the necessary knowledge, skills, and abilities to perform the job successfully. It is not an exhaustive list.

• Preference will be given to candidates that can demonstrate a strong familiarity and experience with State and Federal regulations regarding grant programs, including HOPWA, CDBG, HOME, ESG, Section 8 Moderate Rehab
• Knowledge of federal grant guidelines
• Knowledge of HUD entitlement grants, municipal administration, and functions
• Knowledge of government programs and funding that is derived from a variety of sources that include federal, state, and local allocations
• Excellent verbal communication, interpersonal, and relationship-building skills to effectively work with various stakeholders.
• High energy and a passion for service and the city's strategic direction, particularly in serving the City's most vulnerable communities.
• High emotional intelligence
• Highly industrious with a strong work ethic and sense of urgency for action
• Integrity and humility that encourages and inspires constituents, a strong sense of judgment
• Ability to thrive under pressure, consistently meeting expectations and commitments on tight deadlines
• Ability to plan and organize work; ability to communicate effectively, both orally and in writing; ability to maintain effective working relationships;

ability to gather, analyze, and synthesize data

QUALIFICATIONS

Minimum Education and Experience Requirements

A bachelor's degree in a related field

• Relevant work experience with government entitlement programs and mortgage underwriting experience, loan servicing and intake, credit counseling, banking, and federal program management experience
• A degree can be substituted with relevant work experience in federal program management, mortgage underwriting experience, loan servicing and intake, credit counseling, banking, and national program management experience.

Preferred Education & Experience

• Master's degree in a related field
• At least three years of direct experience in federal grants management related to HOPWA, HOME, ESG, CDBG, Section 8 Moderate Rehab, underwriting, and fiscal management.
• Supervisory experience

Key Performance Measures :

• Contracts monitored and sampled (related to responsible programs)
• Of outstanding monitoring findings (related to responsible programs)
• Of unresolved complaints (related to responsible programs)
• Of training conducted for staff and service providers (related to responsible programs)
• Of program policies, guides, and manuals created or updated (related to responsible programs)
• Of contract templates created or updated (related to responsible programs)

Training and Development Expectations :

• Department Policies and Processes
• Program Specific Curriculums (based upon responsible programs)
• HOPE
• CDBG
• HOME
• WISER

System Access Expectations :

• ATLCloud (Oracle)
• HUD IDIS
• HUD DRGR
• HUD Exchange Account
• HMIS
• Office 365 - Microsoft Teams and SharePoint
• HEROS

Licensures and Certifications

Driver's license valid at the time of appointment and remain valid while in position.

Essential Capabilities and Work Environment

Physical, lifting, and sensory capabilities are required to perform the job successfully under typical environmental conditions associated with employment.