PROJECT MANAGER

Description :

GENERAL SUMMARY / OVERVIEW STATEMENT :

Reporting to the Senior Project Manager, Network Development and Strategic Partnerships, the Project Manager will perform a variety of administrative duties related to the Mass General Cancer Center and Cancer Center Network Development.

The Project Manager must be skilled at multi-tasking, adhering to deadlines, and working in a team-oriented environment with strong communication skills.

The Project Manager will support a variety of complex projects; the individual will be exposed to a broad range of Mass General Cancer Center projects.

The Project Manager will assist with projects from conception through implementation and serve as the primary administrative contact for Cancer Center leadership, Network Development, and special projects.

In this role, the Project Manager ensures the timeliness and thoroughness of projects, facilitates information requests, and sets agendas for meetings and other forums.

They will monitor and track project progress and outcomes and ensures that information flows smoothly between the project teams and senior leadership.

PRINCIPAL DUTIES AND RESPONSIBILITIES :

The Mass General Cancer Center Project Manager is responsible for a variety of crucial tasks related to Cancer Center projects, including :

Coordinate meetings and conferences, including in-person, hybrid, and virtual events; such as tumor boards, case conferences, and other educational events / series as determined by Cancer Center leadership.

Coordinate event logistics, including setup, teardown, and cleanup of events

Organize audiovisual equipment for events both internally and externally as needed

Coordinate hotels, transportation and food for meetings and conferences

Coordinate and create project deliverables related to events

Serve as point of contact for Cancer Center events

Schedule conference calls and prepare meeting logistics

Manage development of meeting agendas and log meeting minutes

Maintain relevant files for project documents

Manage Cancer Center Network newsletter

Attend and monitor meeting and conference activities to ensure participant satisfaction

Develop budgets in collaboration with finance director for events, conferences and meetings as needed

Implement various event themes and types to realize vision of Cancer Center leaders

Manage invoices, and payments in collaboration with Cancer Center finance team

Anticipate needs and prepare for any potential problems

Develop post-event reports to determine effectiveness

Provide cross coverage to team members as needed

Engage in any special projects as needed

General administrative duties (copying, data entry, supplies orders, etc.)

Qualifications :

SKILLS & COMPETENCIES REQUIRED :

Proficiency in Microsoft Office applications required

Minimum 2 years of relevant experience required

Strong communication skills

Academic Health Center experience is a plus

EDUCATION :

Bachelor's Degree required; Master's Degree preferred

EXPERIENCE :

The Project Manager will have demonstrated organizational skills and superb communication capabilities. Additional skills include :

Attention to detail

Ability to multi-task while showing good judgment

Initiative and willingness to learn

Excellent interpersonal skills

Diplomacy and discretion around sensitive information

Capable of working in a team environment with multiple deadlines

Ability to be discreet and handle sensitive information

Ability to work independently, multi-task, and deliver high quality work on time and with minimal supervision is required

Ability to embody the highest standards of excellence

Must be self-driven, and should bring a sustained level of high energy toward developing creative solutions to obstacles and achieving project goals

Flexible and highly organized to prioritize, meet deadlines and the demands of a fast paced, complex teaching hospital environment;

Ability to work effectively with all levels of leadership and staff

Must be willing to contribute to and to foster a team player culture

Strong verbal and written communication skills, organizational abilities, and mature and responsible personality.

Anticipates challenges and develops and implements strategies for addressing them.

This role is critical in assuring that the Mass General Cancer Center delivers high quality service to clients in an efficient manner.

Ability to manage competing deadlines, openness towards learning, grace and poise under pressure, knowing when to seek direction or guidance, being detail-oriented and flexible are key attributes for this positions success.

WORKING CONDITIONS :

This role will be a hybrid position and may require working outside of normal business hours on occasion when hosting events / conferences / meetings.

EEO Statement

Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead.

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and / or other status protected under law.

We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Primary Location MA-Boston-MGH 125 Nashua

Work Locations MGH 125 Nashua 125 Nashua Street Boston 02114

Job Professional / Managerial

Organization Massachusetts General Hospital(MGH)

Schedule Full-time

Standard Hours 40

Shift Day Job

Employee Regular

Job Posting Sep 25, 2024