World Cup Program Coordinator (Emergency Management Program Specialist 2)

Salary : $4,632.00 - $6,227.00 Monthly

Location : Pierce County - Lakewood, WA

Job Type : Project (limited duration)

Remote Employment : Flexible / Hybrid

Job Number : 2024-12159

Department : Military Department

Opening Date : 10 / 25 / 2024

Closing Date : 11 / 11 / 2024 11 : 59 PM Pacific

Description

World Cup Program Coordinator

Emergency Management Program Specialist 2

Camp Murray, WA

This position is project and is anticipated to last through December 31, 2026.

Reporting to the Training and Exercise Program Supervisor, with direction from the Preparedness Section Manager, Training Program Manager, and Exercise Program Manager and as part of the Preparedness Section and Training and Exercise Team, this non-perm position provides professional-level emergency management coordination duties that support the objectives of the Preparedness Section and both the Training and Exercise Programs related to the 2026 World Cup games and routine programmatic activities.

Emergency Management Division Overview

The Washington Emergency Management Division (EMD) leads and coordinates mitigation, preparedness, response and recovery in Washington State to minimize the impact of disasters and emergencies on the people, property, environment and economy.

EMD is a civilian division of the Washington Military Department.

About the Washington Military Department Protecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise.

Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service.

We go home at night knowing that our day-to-day work supports activities that truly make a difference. Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home.

To learn more about the Washington Military Department please visit www.mil.wa.gov.

In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.

Duties

• Serves as the Coordinator for Washington State members of the FIFA World Cup 2026 Training and Exercise Workgroup and supports internal World Cup Workgroups assisting in project management and coordination with jurisdictions hosting games, practice facilities, team sites, and fan sites across the state.
• Support of the State Training Program, coordinates program components to include planning, development, delivery, tracking, evaluation, assessing program effectiveness, providing technical assistance, and assisting in needs assessments for local jurisdictions, tribes, state agencies, and key stakeholders that support the State Training Program objectives.
• Support of the State Exercise Program, coordinates program components to include planning, designing, developing, controlling, evaluating, and providing technical assistance for local jurisdictions, tribes, state agencies, and key stakeholders that support the State Exercise Program objectives.
• Serves in the State Emergency Operations Center, when activated; and other duties as assigned.

Qualifications

REQUIRED

Two years of experience as an Emergency Management Program Specialist 1;

A Bachelor's degree AND two years of professional experience in emergency management, financial management (grants, contracting, claims management, budgeting), training or education, public information or affairs, program or project management, will substitute, year for year, for education.

Additional qualifying experience will substitute, year for year, for the education requirement. A Master's or Ph.D. degree will substitute for one year of the experience requirement.

DESIRED

One year applied experience in two or more of the following :

Training and Education (coordinating, managing, delivering, or assessing training or educational

activities).

Training development (assisting in the development of curriculum and supporting instructional

materials).

Exercise Design and Development (coordinating, supporting, assessing, developing, designing,

coordinating and developing exercise material).

Exercise Control, Evaluation, Corrective Actions, and Improvement Planning (coordinating,

supporting, serving as an evaluator / controller, participating in or managing work groups, and plan

writing).

Experience :

• Principles and methods for Project Management.
• Emergency management, preparedness, and response activities.
• Principles, methods, and standards for exercise design, development, control, evaluation,

corrective action, and improvement planning using the Homeland Security Exercise & Evaluation

Program (HSEEP) standards or an equivalent program for the design and development of

exercises.

Skills & Abilities to :

Use Microsoft Office Suite (Word Excel, Outlook, PowerPoint, and Access) to develop documents

in support of program objectives.

Supplemental Information

Compensation : Wage / salary depends on qualifications or rules of promotion.

CONDITIONS OF EMPLOYMENT

Background Investigation : Must successfully complete the appropriate background checks required for employment. Must be willing to sign releases of information and shall not have access to any investigative materials and files.

The processing of background checks can take up to six months post-employment. Failure to successfully pass a background check may be cause for termination.

Defense Biometric Identification System (DBIDS) : Camp Murray uses the Defense Biometric Identification System (DBIDS) for entry to the installation.

Must meet access requirements / background check which can be found in the This includes possession of an Enhanced Driver's License, or other REAL ID Compliant Identification

Union : This position is represented by the Washington Federation of State Employees.

Drive r's License :

• Valid to drive in the State of Washington.
• Must meet requirements of the REAL ID Act. This is required for base access and will be required upon hire.

Military Facility : Willingness to work on a Military Controlled Access Installation.

Work Hours : A choice between a Tuesday through Friday (4 / 10 schedule), Monday through Thursday (4 / 10 schedule), or Monday through Friday (5 / 8 schedule).

Actual hours will start no earlier than 6 : 00 am and end no later than 6 : 00 pm and will include core business hours of 8 : 00 am to 4 : 00 pm.

Telework : This position may be eligible for some telework. The incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in-person work based on operational need.

Reporting to the workstation for work activities and participating in in-person meetings is required.

Emergency Assignment : Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.

Travel : Regular statewide travel may be required up to 20% to include overnight stays.

Application Process

Individuals interested in applying for this position should select the "Apply" button and submit the follow ing :

• A current state application profile,
• Responses to the Supplemental Questions (Note that your responses to the supplemental questions will be used for interview selection),
• A letter of interest (not to exceed two pages), specifically outlining how your education, skills, and experience meet the qualifications listed in this announcement.
• A resume listing, education, names of employers with dates of employment, and a concise description of experience for each position held, and
• A list of three professional references. Please include at least two past / current supervisors, one peer and subordinate if applicable.

For each reference include the following :

• Name
• Professional Title
• Working Relationship
• Daytime Phone Number
• Email Address

A resume will not substitute for completing the "work experience" section of the application. Failure to attach the documents listed above (letter of interest and resume) may exclude you from consideration.

The information provided in your application must support your supplemental questionnaire responses. Responses not supported in your application and those referring to "see resume" will disqualify you for consideration of employment from this recruitment.

This recruitment may be utilized for an additional sixty days to fill additional EMPS 2 vacancies within the Emergency Management Division.

If you have questions about the application process or this recruitment, please email Geri Harding at

The Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.

Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.

Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply.

Persons with disabilities and / or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at : Email : geri.

[email protected] Call : (253) 512-7384, or 711.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket.

Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security.

That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits :

The following information describes typical benefits available for full-time employees who are expected to work more than six months.

Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note : If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.

Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.

The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs.

For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note : Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday;

or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours.

Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA).

Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis.

Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and / or retention of a candidate or employee for a Washington Management Service position.

Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note : Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so.

However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

I have read and understand the working conditions listed in the Supplemental Information - Conditions of Employment section of the job posting and I'm able and willing to work under those conditions?

This position is project and is anticipated to last through December 31, 2026, but may be extended depending on funding.

Are you willing to accept a project position?

What is your highest level of education?

• No High School Diploma or GED
• High School Diploma or GED
• Some College
• Associate Degree
• Bachelor's Degree
• Master's Degree or higher-level degree

Select the area(s) below in which you have at least one year of experience.

• Training and Education (coordinating, managing, delivering, or assessing training or educational activities).
• Training development (assisting in the development of curriculum and supporting instructional materials).
• Exercise Design and Development (coordinating, supporting, assessing, developing, designing, coordinating and developing exercise materials).
• Exercise Control, Evaluation, Corrective Actions, and Improvement Planning (coordinating, supporting, serving as an evaluator / controller, participating in or managing work groups, and plan writing).
• I do not have at least one year of experience in any of these areas.

For Question #4 above, please describe your role in each of the areas selected, indicate specific job duties performed, length of time performing those duties, and employer(s) in which you gained this experience.

The World Cup Program Coordinator provides course, event, and exercise coordination for emergency management training and exercises.

Specify the experience you have in instruction, facilitation, education, and / or event coordination. Be descriptive and comprehensive (type of training / event / exercise, your role, and frequency)

Describe your experience related to exercise development (assessing, developing, designing, and coordinating exercise materials), project management, and managing workgroups.

Be descriptive and comprehensive (experience, your role, and frequency)

Emergency management incorporates a wide spectrum of components (planning, operations, resource coordination, multi-agency coordination, public information, preparedness, response, recovery, mitigation, dispatch, and grants).

Specify your emergency management experience or the experience you have that applies directly to the above listed components or emergency management.

Describe your roles and responsibilities.

How did you learn about this job opportunity?

Required Question