Executive Assistant

Job Description

Job Description

Athra Systems is a dynamic and forward-thinking organization dedicated to offering a wide array of behavioral health services and solutions.

We pride ourselves on fostering a supportive and inclusive work environment where every team member can thrive and contribute to our collective success.

Position Overview : We are seeking a detail-oriented and proactive Executive Assistant to join our team. The ideal candidate will provide essential support to ensure the efficient operation of the office.

This role requires a high level of organizational skills, professionalism, confidentiality, and the ability to multitask effectively.

Key Responsibilities :

• Provide administrative support to the office team and management.
• Manage and organize office operations and procedures, including scheduling, correspondence, and filing.
• Answer and direct phone calls, emails, and other inquiries promptly and courteously.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Prepare and edit documents, reports, and presentations.
• Maintain office supplies inventory and place orders as necessary.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system for important and confidential company documents.
• Handle sensitive information in a confidential manner.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Ensure the office environment is welcoming, professional, and conducive to productivity.
• Perform other related duties as assigned.

Qualifications :

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Proficiency in Good Workspace
• Proficiency in Adobe Acrobat
• Proficiency in Mac OS
• Proficiency in online meeting flatforms such as Zoom, Microsoft Teams and Webex
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.
• Must be able to work in office five days per week.

Benefits :

• Competitive salary and benefits package.
• Health, dental, vision and life insurance.
• Medical coverage effective day one of employment.
• Retirement plan options with employer match.
• Paid time off and holidays.
• Opportunities for professional development and growth.
• Supportive and collaborative work environment.

Athra Systems is an equal opportunity employer.