Dark Wolf Solutions is seeking a full-time Office Manager to join our headquarters team in Herndon, VA. The successful candidate will support multiple office functions including : Reception, Executive Support, Billing, Stocking / Inventory, Vendor Relationships, and other administrative duties such as :
- Assisting leadership with Dark Wolf hosted meetings and conferences.
- Receiving and screening telephone calls, mail, and / or visitors.
- Maintaining active filing systems including electronic files.
- Printing and collating proposals, corporate presentations, and reports.
- Providing vendor management for all office supplies. Ordering all supplies for the company.
- Being the point of contact to our landlord for office issues.
- Going to the store / bank / UPS etc. as needed by the office.
- Maintaining orderliness of the kitchen. Emptying dishwasher, refill drinks / snacks, clean beverage machines, and making sure the kitchen is presentable.
- Maintaining orderliness of the entire office. Wiping down whiteboards, conference tables, seats, windows - making sure the office is presentable.
- Coordinating all catering needs, office parties, etc.
- Drafting various documents using Dark Wolf templates.
- Assisting with timesheet compliance.
- Supporting basic screening support of college recruiting candidates and follow-up / close out.
- Facilitating summer internship program - meet with interns, assist leadership in identifying projects and mentors, and gather feedback.
- Managing receipts for monthly credit card expenses.
- Calendar management of C-Suite team members.
Required Qualifications :
- Bachelor's degree
- Exceptional communication skills
- Proficiency in Microsoft Office with expertise in Word, PowerPoint, and Excel
- Detail oriented and comfortable working in a fast-paced office environment
- Ability to work during core office hours
Desired Qualifications :
- Experience working in the Federal sector, specifically in an administration, contracts, or recruiting capacity
- Interest in technologies
This position is based out of Herndon, VA.
The salary range for this position is estimated to be between $50,000 - $60,000, commensurate on experience.
We are proud to be an EEO / AA employer Minorities / Women / Veterans / Disabled and other protected categories.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
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