Payroll Specialist

Performs and supervises activities necessary to process seven stand-alone payrolls, including maintaining related records, filing tax reports and documenting and updating procedures, and preparing special reports for senior management.

Act as a subject matter expert for compliance, processes, procedures, and the day-to-day operations of the payroll department.

This is a position, who spends more than 50% of time personally performing payroll processing and related activities.

All candidates should make sure to read the following job description and information carefully before applying.

Duties and Responsibilities

Manage the process for submitting Time and Attendance in the payroll software, including gathering and submitting time not recorded in the system.

Required to understand complex federal, state, and local tax code as pay groups involve employees working in multiple states.

• Setup and maintain payroll system including Earn Codes, Departments, Deductions, Liabilities, and all other information required to create an accurate and timely payroll process.
• Calculate PTO payout, bonuses, retroactive pay, and manual payments as required for terminations or other on-demand reasons.
• Understand how to handle multiple garnishment orders, and responsible for setup of deductions in payroll system (child support, alimony, levies, bankruptcies, etc.).
• Monitor payments for benefits and other deductions from payroll to ensure they are paid accurately and timely.
• Responsible for the setup of certified payroll and ensuring the system is accurately calculating and paying appropriate wages and fringe as required for federal and state contracts (DBA, SCA, Prevailing Wage).

Respond to changes in pay and benefits related to contracts.

• Process and reconcile monthly union fringe benefit and dues reports and payment requests.
• Review and validate the accuracy of Tax reporting for multiple state and federal agencies quarterly and annually for payroll taxes and unemployment insurance (941’s, W2’s, etc.

Work with the Payroll Manager to correct any discrepancies.

• Responsible to file tax returns for four entities.
• Maintain accruals for vacation and sick leave policies within the payroll system. Audit for accuracy and work with Human Resource or employees to reconcile any discrepancies.
• Maintain payroll database as required with employee new hire additions, transfers, changes, and terminations.
• Assist the accounting department in reconciliation of general ledger accounts associated with the payroll process including benefits, deductions, and tax as needed.
• Review and verify the calculation and reporting of work comp from team.
• Extract 401k report for employee deferral changes, notify HR and team for setup of deductions, and submit weekly contribution to Plan Sponsor website.
• Responsible for the development of training materials, handouts, and training plans for payroll practitioners.
• Facilitates financial, work comp, and 401k audits by providing records and documentation to Auditors.
• Perform backup duties in the absence of the Payroll Manager.
• Other payroll duties and projects as assigned.

Minimum Education and Experience :

• Associate Degree (A.A.S) in Accounting or similar
• Minimum 3-5 years of Payroll experience
• FPC or CPP Certification is a plus

Knowledge, Skills and Abilities :

• Delegate with clear defined responsibility and authority
• Be able to multitask with many interruptions throughout the day
• Excellent organizational skills and be self-motivated to complete routine tasks
• Must be detail-oriented and customer-focused
• Requires excellent verbal and written communication skills
• Advanced skills in Microsoft Office, including Word, Excel, and PowerPoint
• Extremely strong organizational, follow-through, and time management skills
• Ability to work collaboratively and effectively as a team member, as well as independently, while adhering to strict deadlines

Physical Demands :

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms.

The employee is occasionally required to walk and talk or hear. The employee must occasionally lift and / or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Moderate noise typical of an office setting such as computers, printers, phones, and light customer traffic.

Ceres Environmental Operations is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.

Equal Opportunity Employer, including disabled and veterans.

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