ADMINISTRATIVE ASSISTANT - PART TIME -22 HOURS+

Job Description

Job Description

Qualifications

Enjoy very diversified responsibilities, as follows.

• Minimum three to five years experience working in a busy office environment.
• Must be proficient in MS Word, PowerPoint, Outlook, and Excel. ACT database knowledge a plus.
• Must be able to multi-task and work independently.
• Accurate typing skills (50+wpm)
• Strong written and verbal skills
• Excellent organizational skills
• Commercial Real Estate experience is a plus, not required

Job Responsibilities

1) Answer phones for eight Brokers and Office Manager

2) Type all outbound correspondence (memos, letters, proposals) using MS Word and PowerPoint

3) Produce and update marketing fliers using PowerPoint

4) Open and distribute incoming mail. Meter outgoing mail. Handle outgoing priority mail.

5) Provide day-to-day support / maintenance of website.

6) Manage database.

7) Manage Exclusive Listings.

A) Post new listings to Word document and monitor expiration dates.

B) Set up reminders in MS Outlook prior to expiration dates.

C) Issue extension letters (if necessary).

D) Create folders for each property to track pertinent documentation.

E) Relay new listing information to CoStar.

F) Create fliers in PowerPoint.

G) Coordinate the production of special fliers with outside vendors.

H) Assist salespeople in hosting open houses (if necessary).

I) Create and update broker announcements via our HTML program.

J) Manage broker mailings

8) Manage office equipment and maintenance (fax, copier, postage).

9) Prepare Deal Files for closed leases / sales.

10) Special projects (as needed)

Outstanding firm with no employee turnover and wonderful people. Firm offers certain benefits to part time employee : Participate in 401K, paid holidays, vacation to be outlined on interview.

Company Description

Since 1982 Allied Personnel, Inc. has been a premier staffing firm working with the finest corporations in Pharmaceutical, Consulting, Financial Service, Non-Profit, Manufacturing and Professional Services.

Contact us for job placement representation.

Company Description

Since 1982 Allied Personnel, Inc. has been a premier staffing firm working with the finest corporations in Pharmaceutical, Consulting, Financial Service, Non-Profit, Manufacturing and Professional Services.

Contact us for job placement representation.