Accounting Support Assistant - Jaguar Land Rover West Broward

Accounting Support Assistant - Jaguar Land Rover West Broward

US-FL-Davie

Job ID : 2024-2012

Type : Full-Time

of Openings : 1

Category : Accounting / Finance

JLR West Broward

Overview

Accounting Support Assistant will work closely with the sales team and management to maintain vehicle inventory controls by stocking in all New and Used vehicles purchased for sale by the dealership.

Increment is responsible for inputting data from the manufacturer invoice into the Web Vehicle system accurately. This position will also provide support to Finance & Insurance Managers to ensure all deals are fully compliant with local, state, and federal guidelines.

Responsibilities

Stock in all New and Used vehicles purchased into CDK Web Vehicle and CDK Drive DMS accurately. Maintain CDK Web Vehicle database with regards to vehicle models, equipment and colors.

Assist with monthly vehicle inventory audit.

Program all keys into the Key Track system to ensure keys for purchased vehicles are safely secured. Maintain Key Track system and perform quarterly audits.

• Report (RDR) monthly vehicle sales to the Manufacturers accurately. Perform monthly RDR reconciliation and review discrepancies with Sales Managers.
• Work directly with the Finance Manager and accounting office to ensure prompt and ethical processing of all deals. Meticulously review all paperwork to ensure deal compliance.

Scan deal in its entirety into DMS using digital deal jacket function.

• Process all customer lien payoffs timely. Follow up on customer payoffs promptly with the Bank to avoid additional interest charges and obtain a lien release.
• Follow up with banks on customer lien payoffs to avoid additional interest charges and obtain title and lien release status.
• Ensure title status is updated within DI daily.
• Prepare all title work including out of state title work within priority guidelines. Resolve out-of-state issues in a timely manner.
• Post manufacturer parts invoices received from Parts Department and scan into DSDA on a weekly basis.
• Process vendor invoices daily.
• Reconcile vendor statements against invoices to ensure that no vendor accounts become past due.
• Scan repair orders and parts tickets into DSDA on a weekly basis.
• Other special projects as needed.

Qualifications

• Associate's Degree (AA) or equivalent from a two-year college or technical school in Accounting or Finance preferred.
• Relative experience as an automotive store accounting clerk for one to two years may be substituted for Assosciate's Degree.
• Excellent communication skills both oral and written.
• Proper email and telephone etiquette.
• Ability to work in team environments as well as independently.
• Ability to multitask and be highly organized and flexible.
• Ability to maintain professional personal appearance.
• Intermediate level of competency using Microsoft Office Suite.
• US Work Authorization is required.

COMPETENCIES :

• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Accuracy - Ability to perform work accurately and thoroughly.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Goal Oriented - Ability to focus on a goal and obtain a pre-determined result.
• Reliability - The trait of being dependable and trustworthy.
• Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous.
• Friendly - Ability to exhibit a cheerful demeanor toward others.

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