Administrative Assistant, Health & Medicine DAR

I. JOB OVERVIEW

Job Description Summary :

The Administrative Assistant is a key member for the George Washington University Division of Development and Alumni Relations (DAR) and the GW Health and Medicine Development team, representing the Schools of Medicine (SMHS), Nursing (SON) and Public Health (SPH).

Our goal is to advance GWs mission of excellence in education, research, scholarship, and patient care.

DAR is responsible for leading the university’s fundraising and alumni engagement efforts. This position is an integral component to achieving aspiration fundraising goals and will support development activities for the Schools of Medicine and Health Sciences, Nursing and Public Health.

Reporting to the Executive Director of Constituent Engagement and Development for Health and Medicine, the Administrative Assistant provides administrative and programmatic support, responsibilities include :

• Provide programmatic administrative support to the Health and Medicine DAR team on various development and constituent engagement activities including day-to-day operations.
• Serves as a main point of contact for calls and emails from alumni, donors, and grateful patients and handles inquiries and requests.
• Create and edit various communications, including event announcements and invitations, briefing materials, letters, and memos.
• Coordinate schedules and maintain team calendar(s), prepare meeting agendas, take notes, and track follow-up
• Assist with record keeping, maintaining data integrity, and pulling audience lists from the university database
• Assists in coordinating and executing event logistics as necessary

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications :

Qualified candidates will hold a high school diploma / GED plus 1.5 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study.

Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses / Certifications / Posting Specific Minimum Qualifications :

Preferred Qualifications :

• Interest in philanthropy, fundraising, alumni relations and / or event planning.
• Prior experience supporting a development office within a university setting, strongly preferred.
• The position requires a high level of judgment, the utmost attention to detail, customer service, organization, and ability to multitask and prioritize.

The position also maintains a high level of confidentiality.

• Excellent interpersonal written and verbal communication skills.
• Ability to utilize project management tools and processes.
• Demonstrated experience in tracking projects with multiple deliverables and variable deadlines.
• High-level competency of Microsoft Office (Word, PowerPoint, Excel, etc.) and Google Suite (Gmail, Google Drive, etc.).

Database experience and a willingness to learn new technologies preferred.

Ability to work with a high degree of independence, and learn information quickly and accurately.

Hiring Range

$19.29 - $25.13

GW Staff Approach to Pay

How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits.

For program details and eligibility, please visit

https : / / hr.gwu.edu / benefits-programs.

II. JOB DETAILS

Campus Location :

Foggy Bottom, Washington, D.C.

College / School / Department :

Development & Alumni Relations

Family

Administration

Sub-Family

Administrative / Operations

Stream

Service and Support

Level

Level 2

Full-Time / Part-Time :

Full-Time

Hours Per Week : Work Schedule :

Work Schedule :

Monday-Friday, 8 : 30am-5 : 30pm, some nights and weekends

Will this job require the employee to work on site?

Employee Onsite Status

Hybrid

Telework :

Required Background Check :

Criminal History Screening, Education / Degree / Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants :

Employer will not sponsor for employment Visa status

Internal Applicants Only?

Posting Number : S013135

S013135

Job Open Date : 06 / 21 / 2024

06 / 21 / 2024

Job Close Date : 10 / 31 / 2024

10 / 31 / 2024

If temporary, grant funded or limited term appointment, position funded until :

Background Screening

Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement :

The university is an Equal Employment Opportunity / Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.