HUMAN RESOURCE SPECIALIST / HR-SES - 64068241

Human Resource Specialist / HR-SES - 64068241

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

This position is directly responsible for assisting assigned customers in the areas of Payroll, Attendance and Leave and Workers' Compensation. Under the general supervision of the Human Resource Process Manager, the incumbent in this position must have extensive technical knowledge of personal computers and software, and personnel administration to include familiarity with personnel rules, regulations, policies and procedures, payroll, leave and attendance processing, and records management. Additionally, this individual is responsible for assisting with the overall management of payroll, leave and attendance and workers' compensation. Performs human resources duties in accordance with Section 447.203, Florida Statutes.

Responsibilities in Payroll : Completes all assigned payroll steps in FLHealthDesk-HR (FLHDHR). Inputs, approves, and acts upon all Personnel Action Request (PAR) forms for the region in People First (PF) for Career Service, Selected Exempt Service, Senior Management Service, and Other Personal Services employees. This includes review of appropriate payroll action, receipt of appropriate documents for the action, and ensuring that appropriate approval is obtained for the rate of pay and action, in accordance with rule and policy.

Prepares required forms for beneficiary payments, retroactive payments, and flexible benefits payments.

Calculates and processes on-demand payments and warrant and EFT cancellations through the on-line system using FLAIR (or other financial system).

Coordinate People First corrections or updates as needed with service center and follow up.

Calculate and prepare appropriate correspondence notifications for employees overpaid. Follow up to ensure timely receipt of reimbursements and deposits. Processes the deposit of overpayment reimbursement. Submits uncollected debt to the Department of Financial Services for collections.

Request reimbursement for vendor refund payments for all cancelled warrants containing post-tax payroll deductions.

Responsible for calculating and submitting to the Division of Retirement final salary certification for the past four months on an individual who is retiring.

Prepares all required documentation for monetary settlement agreements.

Provides training as assigned to various levels of staff on comprehensive human resource issues. These duties may require travel. Assists with developing and revising training material on as needed basis.

Completes special assignments and projects as assigned, including running reports as necessary or requested.

Performs other duties as required.

Responsibilities for Workers' Compensation : Assist with activities in regard to workers' compensation (WC) claims for DOH employees within prescribed time frame. Consult with management and the injured employee on work status, compliance with functional limitations, alternate duty, and notification of temporary adjustment of duties. Assist supervisor and / or employee with completing time sheet and ensuring appropriate salary after review and analysis of Risk Management payment history.

Responsibilities for Leave and Attendance : Has back-up responsibility in the Leave and Attendance section including completing tasks within FLHDHR, reviewing pertinent documentation, communicating with employees and managers on timesheet issues, and providing applicable technical assistance. Audits and verifies leave balances for employees who require a leave audit or a verification of leave balances. Makes leave adjustments in PF as appropriate.

Inputs leave payments into PF.

Verifies leave and attendance corrections and notifies office in a timely fashion upon completion or correction.

Verifies prior state service for determining leave accrual rates.

Provides technical assistance as needed to personnel staff on leave and attendance.

Required Knowledge, Skills, and Abilities : Knowledge of Florida Statutes, HR rules, policies and procedures and union contracts. Ability to communicate verbally and in writing. Ability to establish working relationships with providers, customers, and co-workers.

Knowledge of computer systems including but not limited to : Microsoft Outlook, Excel, Word, PowerPoint, People First, FLAIR and Impromptu.

Qualifications : Minimum - Experience in processing Payroll, Leave and Attendance via People First. Experience with reading and interpreting state and federal laws and administrative rules. Experience servicing a large number of employees in an HR role.

Preferred - 1-3 years of experience processing Payroll, Leave and Attendance via People First. Experience generating HR reports. Experience working in the FLAIR payroll system. Experience in presenting HR-related topics to large groups.

Florida Department of Health Mission, Vision, and Values : Mission : To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision : To be the Healthiest State in the Nation. Values : Innovation : We search for creative solutions and manage resources wisely. Collaboration : We use teamwork to achieve common goals & solve problems. Accountability : We perform with integrity & respect. Responsiveness : We achieve our mission by serving our customers & engaging our partners. Excellence : We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work : Florida Department of Health Bureau of Personnel & Human Resource Management 4052 Bald Cypress Way Tallahassee, Florida 32399

The Benefits of Working for the State of Florida : Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including : Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click www.myfrs.com); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Please be advised : Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and / or drug screening and participation in direct deposit. Note : You will be required to provide your Social Security Number (SSN) in order to conduct this background check.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website : http : / / www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and / or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and / or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.