Cannabis Laboratory Administrative Assistant

Job Description

Job Description

Actively Seeking New 21+ Pandas for our Cannabis Laboratory Administrative Assistant Position!

Who Are We?

Founded in 2014, Phat Panda is where innovation meets passion, and cannabis culture thrives. Our commitment to excellence is at the heart of everything we do, from our sustainably sourced products to our unwavering dedication to community engagement.

Operating in California, Washington, and Massachusetts, we're proud to be a driving force in the cannabis industry.

Why Work For Us?

• QUARTERLY RAISES *for every full quarter of employment
• Q&A SAMPLES Monthly
• Catered Meal(s) Monday through Thursday

When you become a part of the Phat Panda family, you gain access to fantastic incentives like Q&A SAMPLES every month. In addition, we offer quarterly raises, catered meals from your favorite local spots like Island Food Truck, Panda Express and Atilano’s three days a week, and a bagel / donut bar on Mondays to start your week off right!

We're here for your well-being too, with our Employee Assistance Program (EAP) providing various access to 24 / 7 counseling support.

We commit to offering consistent schedules week-to-week to maintain your work / life balance. At six months of employment, we’ll add 40 hours of PTO to your balance.

Lastly, don’t forget about our amazing health, dental, vision, accident and life insurance available for full-time employees.

If you're looking to join a team that's shaping the future of the cannabis industry and values your growth and well-being, Phat Panda is the place for you.

Come be a part of Phat Panda, where your success is our priority!

The pay for this role is $16.78 / hour. This position operates from 8 : 00am to 5 : 00pm, Monday - Friday.

Job Summary

This position is responsible for providing administrative support and acts as a liaison between employer and the

customer. Supports and adheres to company’s Standards of Conduct and Discipline.

Job Duties / Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each of the essential

duties / responsibilities listed below. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential duties / responsibilities of this job.

1. Coordinates incoming / outgoing materials with outside farms- provide manifest info, schedules intake

person to verify manifest and exchange of paperwork and funds.

2. Coordinates any pick-up or delivery of materials with delivery manager with packaging manager.

3. Provides office with invoices for checks to be issued.

4. Coordinates pesticide testing of all incoming materials.

5. Tracks and records all biomass and concentrate through all processing steps.

6. Performs all conversions in Traceability from feedstock to hydrocarbon, monitors inventory levels in

Traceability , keeps Traceability up to date.

7. Coordinates testing of intermediate product to prep for sale including potency, micro, and pesticide

8. Notifies processing customers when final product is going out for testing

9. Invoices processing customers accordingly to include all fees associated : processing, testing, etc...

assuming there will be processing for other farms in place on top of what is staying in house and sold

under Dabstract label (portal automatically invoices for retail orders)

10. Manifests and transfers outgoing bulk completed product, or coordinate pick up if applicable

11. Creates and sends out weekly Dabstract Sales projections.

12. Performs daily compliance checks and weekly traceability audits to ensure all product in the lab remains

compliant.

13. Cleans and organize the office daily and assists is the general housekeeping of the lab.

14. Communicate with sales reps on customer feedback and reports information to Laboratory Director.

15. Receives and communicates instructions, job assignments and updates verbally and non-verbally from

Laboratory Director, fellow technicians, instructive lists, SOP, email, and other department electronic

communication.

16. Assists with Research Development projects as assigned. Performs all other duties / responsibilities as

necessary or assigned.

Job Qualifications

To perform this job successfully, an individual must meet the minimum qualifications listed below. These

qualifications are representative of the knowledge, skill and / or ability required to perform this job.

Must be at least 21 years old.

Education / Experience : to perform this job successfully, an individual must have :

a High School Diploma or a General Education Degree

2 5 years of administrative experience with increasing responsibility.

Advanced computer skills, including proficiency in Microsoft Offices products (i.e. Word and Excel)

Excellent oral and written communication skills

Physical Abilities : To perform this job successfully, an individual must be able to :

Regularly sit or stand for long periods (approx. 8 hours) of time doing repetitive tasks with hands

including using hands to finger, handle or feel, walk, sit, twist, turn, pull / push, reach, climb, carry up to 50

pounds, talk, hear and grasp.

Occasionally climb, stoop / crouch, crawl, taste or smell

Clearly see 20+ feet, with or without corrective lenses and differentiate between colors (no color

blindness)

Mental Other Skills / Abilities : To perform this job successfully, an individual must have the :

Adaptability : ability to adapt to changes, delays or unexpected events in the work environment; ability to

manage competing demands and prioritize tasks; ability to change approach or method to best fit the

situation.

Analytical Ability : ability to maintain focus for extended periods of time,

Computer / Technical Ability : working knowledge of Word Processing software, Spreadsheet software and

labeling machines.

Dependability : ability to follow instructions, both in written and verbal format; ability to respond to

management direction; ability to complete tasks on time or notify the appropriate person with an alternate

plan when necessary.

Interpersonal Skills : ability to maintain satisfactory relationships with others, excellent customer service

skills and a good overall understanding of appropriate human relations.

Judgment : ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment;

ability to explain reasoning for decisions.

Language Ability : ability to read and comprehend simple instructions, short correspondence, and memos.

Ability to write simple correspondence; ability to effectively present information in one-on-one and small

group situations to customers, clients, and other employees of the organization.

Mathematical Ability : ability to add, subtract, multiply, and divide in all units of measure, using whole

numbers, common fractions, and decimals,

Motor Coordination : the ability to coordinate eyes, hands, fingers, and feet accurately and handle precise

movements.

Problem Solving Ability : ability to identify and / or prevent problems before they occur; ability to formulate

alternative solutions to problems when necessary; ability to transfer learning from past experiences to

new experiences of similar nature.

Quality Management : ability to complete duties, on time and with absolute precision, at least 95% of the

time; ability to edit the accuracy and thoroughness of one’s work as well as the work of others; ability to

constructively apply feedback to improve performance, ability to generate ideas to improve and promote

quality in work

Reasoning Ability : ability to apply common sense understanding to carry out detailed but uninvolved

written or oral instructions; ability to deal with problems involving a few concrete variables in

standardized situations.

Workplace Environmental Conditions

While performing the essential duties / responsibilities of this job, the employee will be :

Non-Weather conditions : exposed to wet or humid conditions, brightly lit conditions, and extreme heat.

Noise Conditions : exposed during a shift to constant or intermittent moderate noise levels.

Injury Exposure : occasionally required to work in high, precarious places, climb ladders, exposed to

workplace hazards or to potential injuries.

Atmospheric Exposures : exposed to dusts, fumes, vapors, or mists that could affect the occupational health

of the employee.

Toxic Chemicals : may be exposed to some toxic or caustic chemicals.

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