Title Real Estate Paralegal

Vaco is hiring for a Real Estate Paralegal role in Jacksonville FL

Direct Hire, Onsite

Salary is based on experience

The Real Estate Paralegal provides comprehensive legal and administrative support to attorneys in all aspects of commercial and residential real estate transactions. This role involves managing due diligence, reviewing and organizing closing documents, preparing title and survey summaries, and coordinating closings from contract through post-closing. The ideal candidate is detail-oriented, highly organized, and capable of handling multiple projects in a fast-paced environment.

Key Responsibilities

Assist attorneys with all phases of commercial and residential real estate transactions, including acquisitions, dispositions, financing, and leasing.

Conduct and review title, survey, zoning, and lien searches , identifying and resolving exceptions and discrepancies.

Coordinate due diligence materials , manage document checklists, and prepare closing binders and post-closing documentation.

Draft and revise real estate documents such as deeds, mortgages, closing statements, escrow instructions, and lease summaries.

Communicate with clients, lenders, title companies, and opposing counsel to facilitate smooth closings and timely issue resolution.

Prepare and file UCC financing statements , entity formation documents, and other corporate filings as required.

Maintain electronic and physical transaction files, ensuring accuracy and compliance with firm policies and deadlines.

Qualifications

Associate’s degree or Paralegal Certificate preferred

3–5 years of experience as a real estate paralegal in a law firm, title company, or in-house legal department.

Strong understanding of title and survey review, loan documentation, and closing procedures .

Proficiency with Microsoft Office Suite and document management systems; experience with title software and e-recording preferred.

Excellent written and verbal communication, analytical, and organizational skills

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.