Job Description :
The Administrative Assistant will provide high-level administrative support to the Director and senior staff.
Principle Duties and Responsibilities :
- Provides high-level administrative support and assistance to the Executive Director and / or other assigned leadership staff.
- Performs clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodation for executives.
- Responsible for managing the executives' meeting calendar.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and / or distributes contents to appropriate staff.
- Performs office tasks, including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.
- Maintains the highest level of confidentiality.
Requirements :
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type a minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software and able to learn new or updated software.
About AMERAPEX :
Amerapex Corporation, headquartered in Houston, Texas, specializes in providing comprehensive Engineering, Procurement, and Construction Management (EPCM) services, Seismic Services, and Non-Destructive Testing (NDT) focusing on corrosion detection.
Our unwavering commitment to safety permeates every facet of our operations. Amerapex is steadfast in its dedication to facilitating optimal returns on investments for its clients through the meticulous execution of contracts, ultimately ensuring client satisfaction.
Location : Houston, TX Job Type : Full-Time / On-Site
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