ADMINISTRATIVE SERVICES MANAGER III / EMERGENCY APPOINTMENT HOMELESSNESS

TYPE OF RECRUITMENT :

Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying.

OPEN COMPETITIVE - EMERGENCY

FILING DATE :

Wednesday, September 25, 2024 at 8 : 30 a.m., Pacific Time (PT)

This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

EXAM NUMBER : PH1004A-EA

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected.

We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use.

If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The County of Los Angeles Department of Public Health is seeking qualified candidates to fill emergency Administrative Services Manager III vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Manager III .

DEFINITION :

Directs a section composed of multiple units responsible for providing administrative services which directly impact the management of major departmental programs and administrative operations.

CLASSIFICATION STANDARDS :

Positions allocable to this management-level class are typically located in the central administrative office of line departments and report to a higher-level manager.

Incumbents are responsible for directing, through subordinate, professional administrative supervisors, a section composed of multiple units responsible for providing professional administrative services in such areas as human resources, budget, finance, contracts and other closely related administrative functional areas.

Assignments require the use of care and discretion in the handling of confidential and sensitive information used to either make decisions which significantly impact departmental programs and administrative operations, or support decisions made by higher-level management.

DUTIES AND RESPONSIBILITIES :

ESSENTIAL DUTIES :

Plans, organizes, controls, integrates and evaluates the work of the assigned section; develops, implements and monitors work plans to achieve goals and objectives;

contributes to development of the division budget.

• Manages, supervises and oversees the development, implementation and evaluation of plans, programs, policies, work processes, systems and procedures to achieve annual goals, objectives and standards;
• identifies and works with supervisors and staff to research and act on opportunities to improve or maximize section performance, efficiency and effectiveness;

develops performance metrics and evaluates section performance.

Manages section staff by establishing performance requirements and personal development targets; regularly evaluates performance and provides training, coaching and mentoring for performance improvement;

recommends performance recognition when warranted; interviews and selects new staff; initiates and recommends disciplinary action in accordance with Civil Service Rules and County policies.

• Prepares and / or directs the preparation of, and reviews, a variety of documents such as Board letters and memos, as well as reports and business correspondence to executive management and the Chief Executive Office or other centralized department, or external regulatory agencies, often of a highly sensitive nature requiring the exercise of organizational acumen.
• Directs and oversees highly complex and sensitive research assignments requiring a substantial depth of analysis using qualitative and / or quantitative analytical methods;

defines study parameters and objectives, and develops statistical and information-gathering processes to ensure the quality, integrity, validity and relevance of data obtained for analysis and decision making purposes.

Interacts with individuals from a variety of organizations to represent the department on highly sensitive, contentious and confidential issues;

makes presentations, provides advice and / or consultation services, resolves conflicts, mediates disputes, and negotiates agreements.

Actively participates in the development of options, programs, services and positions that meet objectives and best balance the interests of various stakeholders;

provides the highest level of technical review on the development of programs and / or policies designed to address problems or improve operations, through strategic advocacy.

• Oversees auditing activities and the ongoing evaluation of processes and programs to ensure effectiveness, efficiencies and compliance.
• Performs various administrative duties by appropriately applying federal and State laws, County and local ordinances, and departmental policies and procedures.

MINIMUM REQUIREMENTS :

Option 1 :

Two years of bona-fide supervisory experience* over a unit of analysts performing assignments within one or more of the following administrative fields : human resources, budget, finance, contracts or other closely-related administrative field - AND - two additional years of experience at the level of a journey analyst or higher within one or more of these administrative fields.

Option 2 :

Two years of any bona-fide supervisory experience* - AND -four years of experience at the level of a journey analyst or higher within one or more of the following administrative fields : human resources, budget, finance, contracts or other closely-related administrative field.

Option 3 :

Two years of experience at the level of a senior analyst or higher functioning in a consultative role in the Department of Auditor-Controller, Chief Executive Office, Department of Human Resources, or Internal Services Department's Countywide Contracts Division - AND - four years of experience at the level of a journey analyst or higher within one or more of the following administrative fields : human resources, budget, finance, contracts, or other closely-related administrative field.

Bona-fide supervisory experience includes responsibility for planning, assigning and reviewing the work of staff, evaluating employee performance, participating in interviewing and selecting new staff, and performance management.

Journey-level analyst work involves the independent performance of work assignments which require the use of sound professional judgment, initiative and creativity in identifying and selecting research and analytical methods and techniques to address and resolve complex, controversial, and / or sensitive problems related to administrative functions.

Senior-level analyst work involves functioning in a lead or project management capacity with responsibility for providing guidance and direction to staff on the most specialized, complex, and difficult analytical assignments.

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