Management Analyst

Purpose

Under general supervision, the Management Analyst performs a wide variety of complex analytical, grant administration, and administrative support activities within an assigned functional area.

Positions in this class may provide general direction to subordinate staff as assigned.

Make sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below.

Distinguishing Characteristics

This is the journey-level class in the Management Analyst series. This class performs routine analytical work that requires previous analytical and grant administration experience.

An employee in this class assists higher-level management or supervisory staff in various management tasks and projects covering a range of issues and performs all of the responsibility of a Management Assistant at a more complex level.

This class may also include duties within the Water Conservation Analyst classification and may utilize the working job title of Water Conservation Specialist.

Examples of Duties

The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties that are not listed below :

• Depending upon in which specific department he or she is assigned, a person in this position performs many of the following responsibilities, which may include the job duties listed within the Water Conservation Analyst classification, assists in the development and implementation of policies, programs, and procedures through research and analysis.
• Manages or completes a variety of projects involving research and analysis.
• Coordinates administrative activities for a variety of programs.
• Makes recommendations on policy procedures, workflow, employee training needs, and other work-related projects.
• Researches, analyzes, and makes recommendations on potential programs for funding under special grant programs.
• Administers grant programs, tracks, processes, maintains grant reimbursements.
• Prepares and administers grant budgets.
• Completes financial and narrative reports regarding grant-funded activities.
• Interfaces with finance and other city departments, outside auditors, and funding agencies on grant activities.
• Assists in administering citywide programs and projects.
• Analyzes and interprets data collected and prepares periodic or special reports.
• Prepares written reports, visual aids, letters, contracts, and other written documents and computerized reports as needed.
• May make verbal and written presentations to the City Council and to other public and private groups.
• Coordinates interdepartmental activities and issues as directed.
• Answers questions and provides information to City staff and the public regarding city policies, procedures, and contracts.
• Conducts surveys, performs research and statistical analyses on administrative, fiscal / budgetary, personnel, and operational problems.
• Assists in the preparation of requests for proposal / qualifications services required by Department.
• May serve as a representative or staff on committees, review boards, and management study teams. Coordinates committee activities, meetings, related responsibilities, and assigned projects.
• Represents city with other governmental agencies and community groups as assigned.

FLSA Status FLSA Non-exempt Employment Standards

Education / Experience :

Graduation from an accredited college or university with a bachelor’s degree in public administration or policy, political science, or a related field, and at least one year of increasingly complex analytical and administrative experience with a governmental agency, preferably within a municipal setting.

A master’s degree is desirable and may be substituted for one year of related experience.

Knowledge of :

Basic research and report writing techniques and basic research and grant writing techniques; data collection and analysis;

functional areas of governmental departments and agencies; and modern office methods, procedures, and practices including automated word processing systems, Excel, PowerPoint, and other software and statistical applications.

Ability to :

Communicate effectively both verbally and in writing; work independently; understand, interpret, and apply related concepts;

independently complete a variety of assignments; prioritize multiple work projects and meet deadlines; establish working relationships with other city departments, agencies, and the public.

Possession of a valid Class C California Driver’s License. Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is essentially a desk job. Physical demands include occasional lifting up to 25 pounds, some reaching, bending, walking, stooping, and squatting.

Ability to hear and speak to the general public and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment.

Strength, dexterity, coordination, and vision to use keyboard and video / computer display terminal.

Working Conditions

Generally clean work environment with limited exposure to conditions such as dust, fumes, odors, or noise. Requires traveling throughout the City and adjacent areas, and the attendance of occasional night meetings.

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