Purchasing Agent

Job Description

Job Description

The Purchasing Agent plays a critical role in our organization by utilizing Material Requirements Planning software to forecast and manage inventory levels efficiently.

This role involves monitoring materials, coordinating with suppliers, and ensuring the timely availability of goods to support production or operational needs.

The successful candidate will contribute to our company's success by optimizing inventory management and minimizing procurement costs.

This is meant to be a guide. Duties may vary dependent upon management.)

Essential Position Functions :

• Material Planning : Utilize MRP software to generate accurate material demand forecasts based on production schedules and inventory levels.
• Supplier Coordination : Collaborate with suppliers to ensure timely delivery of materials, monitor supplier performance, and address any supply-related issues.
• Purchase Order Management : Create and manage purchase orders in line with MRP recommendations, ensuring accuracy and compliance with budget constraints.
• Inventory Optimization : Monitor and adjust inventory levels to avoid overstock or stockouts while minimizing carrying costs.
• Quality Assurance : Work closely with the quality control team to ensure that incoming materials meet quality standards and specifications.
• Cost Analysis : Continuously analyze pricing trends, market conditions, and supplier performance to identify cost-saving opportunities and improve procurement processes.
• Compliance : Ensure all purchases and inventory management activities comply with legal and regulatory requirements, industry standards, and company policies.
• Collaboration : Collaborate with cross-functional teams, including production, logistics, and finance, to align procurement strategies with overall business goals.
• Reporting : Generate reports on material planning, procurement activities, and cost-saving initiatives for management review.

This job description is intended to describe the general nature, complexity and level of work to be performed by employees assigned to this position, and is not to be construed as an exhaustive list of responsibilities, duties and / or skills required.

It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Education and / or Experience :

• Bachelor’s degree in business, Supply Chain Management, or a related field (preferred).
• Proven experience as an MRP Buyer or in a similar procurement role, particularly in using MRP systems.
• Strong analytical and problem-solving skills.
• Proficiency in MRP software and Microsoft Office Suite.
• Knowledge of procurement best practices, industry trends, and regulations.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Must be able to read and communicate in English, for safe and effective performance of the job and business operations.
• Familiarity with inventory management systems is a plus.

Work Environment :

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Regularly required to walk and stand continuously for long periods of time.
• Talk or hear, both in person and by telephone.
• Reach with hands and arms.
• Repetitive bending, twisting.
• Specific vision requirements include close vision, distance vision and the ability to adjust focus.
• Lift up to 25 lbs.

Mental Demands

• Regularly required to use written and oral communication skills.
• Will interact regularly with managers and staff.
• Must be able to work independently with little supervision.

Work Environment

Employee works primarily in an office environment, and the noise level is typically quiet.

Mac Papers + Packaging is an equal opportunity employer and makes employment decisions without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other protected category.