Administrative Assistant I - Accounting, Economics, Finance, Real Estate (part-time)

Position Summary

This position will provide a wide variety of administrative support to the Chair of the Accounting, Economics, Finance and Real Estate departments and associated faculty in a manner that enables the program to operate efficiently and professionally.

This role provides a high level of customer service to students as well as other internal and external customers for the department and the college.

The hourly rate for this position is $16.94.

This position will work a maximum of 28 hours per week.

Why work for Sinclair College? The following are some of the benefits that part-time staff with Sinclair College receive :

• Tuition waiver for employee for 3 credit hours per semester
• Opportunity for advancement and promotion
• Support for continued professional development and education
• OPERS pension participation, with 14% employer contribution
• 14 days of annually observed company holidays, part-time employees are paid for regularly scheduled hours on these days
• High quality programs and events for work-life balance

Principal Accountabilities COMMUNICATION SKILLS

• Greet students, visitors, faculty and staff who visit the office in a professional manner
• Answer incoming phone calls efficiently and professionally from students, internal and external customers
• Answer questions, problem solve where applicable, transfer calls accordingly, and communicate accurate messages to appropriate personnel

ADMINISTRATIVE / CLERICAL SUPPORT

• Manage personal and department Sinclair email accounts; communicate appropriately and professionally to email inquiries
• Schedule appointments for students to meet with the Program Director / Chair using Microsoft Outlook
• Monitor and maintain an inventory of office supplies for the program / department
• Process incoming and outgoing mail correspondence
• Create and proofread correspondence, documents, and reports
• Order printed materials, receive materials and distribute appropriately
• Prepare purchasing card reports, mileage reports, and travel reports for the Program Director / Chair on a monthly basis
• Initiate appointment requests for meetings, schedule appropriate meeting room(s) and issue food requisitions for meetings and events
• Coordinate and complete book requisitions
• Coordinate travel, including flights, hotels, and other accommodations for the Program Director / Chair
• Update budget information

INFORMATION TECHNOLOGY

• Process information into Colleague, college administrative database, including course assignments, room assignments, faculty payroll and electronic purchase orders
• Use Word, Excel and PowerPoint to develop office documents

Requirements

• Minimum of a high school diploma or equivalent required; Associate’s level degree in related field preferred
• Ability to prioritize and efficiently manage multiple tasks, while maintaining attention to detail, and meeting deadlines required
• Computer skills with proficiency in Word, Excel, Outlook, and Power Point, and ability to learn other software programs used by the department, required
• Strong interpersonal communication skills required
• Ability to provide customer service in a responsible manner by being knowledgeable, proactive and supportive required
16 days ago