Executive Assistant (C Suite/Executive Level), Pittsburgh, PA 15213 (Oakland area)

Job Description

Job Description

Novus Group works in partnership with one of the largest companies in Pennsylvania to help you with employment opportunities.

If you are looking for a career that is DIRECT HIRE as an employee of the Company with outstanding benefits, our dedicated recruiters will support you through the hiring process, from application to interview and beyond! We offer a personal, concierge-based approach to connect you with employment resources.

We’ll even help you to revise your resume, all at NO CHARGE to you.

IMPORTANT : Our job board is NOT a comprehensive list of all available jobs . It is only a selection of jobs available. New jobs are opened daily.

Please contact us to be connected with additional opportunities that might meet your qualifications.

Employees of this organization can enjoy the following benefits and much more!

• Caregiving support for childcare / elderly family members
• Paid time off up to 5 weeks
• Student Loan Refinancing / forgiveness
• Medical, Dental, Vision and other coverages
• Up to 8% retirement savings match
• Up to $6,000 per year in Tuition Assistance to you and your immediate family
• Adoption Assistance, Pet Insurance and Retail Perks & Discounts
• Ongoing learning
• Accelerated Career Path
• Flexible work arrangements
• 7 holidays per year
• PTO buy back and selling excess, when eligible

Executive Assistant (C Suite / Executive Level) , Pittsburgh, PA 15213 ( Oakland area)

• Direct Hire as an employee of Company
• Pittsburgh (Oakland area) 15213
• In-office 3 days / week; remote flexibility 2 days / week
• Daylight Schedule , Monday Friday 8 a.m. 5 : 00 p.m.
• $ 24.00 - $ 27 .00 per hour as new employee (performance pay raises available, after hire )

MINIMUM REQUIREMENTS :

• Bachelor’s Degree in business , Communications or related field required
• Minimum 5 year s’ experience in an executive level administrative support position
• Support experience in a medical setting highly preferred
• Intermediate to Advanced Microsoft Suite proficiency in Word, Excel and PowerPoint required
• Prior experience managing multiple executive / C Suite level calendars simu ltaneously required
• Prior experience with executive meeting documentation (create agendas, meeting minutes, transcription) required
• Strong written and verbal communication skills and excellent executive support skills required
• Must be highly organized

Responsibilities :

• Expertly manage multiple executive calendars, scheduling and organizing meetings, prepare agendas, draft memos and email communications
• Process checks requests, purchase requisitions, expense reimbursements while interacting professionally with internal and external staff to expedite requests
• Provide administrative support in a confidential manner
• Process payroll for group
• Manage special projects, as needed, while adhering to deadlines and managing priorities
• Flawlessly manage multiple executive calendars and appointments including meetings, events, travel accommodations, and complete expense reimbursements when travel is complete
• Set up event rooms, coordinate media set-up for presentations and organize food requisitions
• Act as primary administrator to support meetings and events by preparing agendas for advanced distribution
30+ days ago