ITMAT Business Manager A (Clinical Research Center Admin)

Description

The Business Manager A for the Institute for Translational Medicine and Therapeutics(ITMAT) will provide support for daily operations, Service Centers, the Center for Human Phenomic Science (CHPS), and the Investigation al Drug Service (IDS).

This position reports directly to the Director of Finance and Operations for ITMAT.

Job Duties :

Responsible for all daily billing for the CHPS & IDS. Ensure accurate and timely billing in accordance with third party payor regulations.

This includes inputting / reviewing charges, submitting After Visit Summaries(AVS) for billing to third party payers, and ensuring all documentation is complete to support billing.

• Preparation of monthly invoices for the CHPS & IDS
• Preparation of monthly journals and feeder files, to recover expenses related to services provided by the CHPS & IDS, which are to be paid for by the investigators’ accounts.
• Manage accounts receivable for all service centers and cores within ITMAT. This includes following up on payments due for external customers, updating internal accounts as needed, and maintaining the general ledger.
• Deposit all checks related to ITMAT activities
• Tag all equipment, and update the University Asset Management system as needed.
• Responsible for adhering to Department, School, University and federal policies and procedures.
• Maintain strong communication with all colleagues within ITMAT and personnel in Departments, Centers, and Institutes to build productive relationships.
• Manage CHPS approval letters and documentation.
• Help maintain update Prospective Reimbursement Analysis (PRA) for active CHPS protocols to ensure accurate insurance billing.
• Gain an understanding of the research scheduling system to serve as a back up to the CHPS Patient Service Coordinators (PSC) if needed.
• Manage CHPS utilization and no-show / cancellation statistics.
• Enter new CHPS protocols in WebCAMP.
• Provide the Office of Clinical Research with the monthly grouper report to help facilitate proper billing of CHPS subjects in PennChart.
• Test monthly security / application updates in test environments.
• Proficient use of all system applications necessary for operations, including, but not limed to BEN Financials, PennChart, WebCAMP, Vestigo, CHPS Scheduling Emailer, CHPS Study Docs Application, CHPS Intake, IDS Intake, HS-ERA, Penn ERA and Business Objects.
• Assist the ITMAT Director of Finance and Operations and the CHPS Administrative and Financial Officer with any day-to-day administrative and financial activities when appropriate.
• Assist with grant submissions as needed.
• Complete required trainings and orientation.

Qualifications

• Bachelor's Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
• Three to five years relevant experience in an academic setting preferred.
• Strong organizational and problem solving skills.
• Excellent verbal and written communication skills.
• Strong Microsoft Office skills.

Resume and cover letter required with application

Targeted Pay Range : $60,000-$70,000

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Job Location - City, State

Philadelphia, Pennsylvania

Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School

Perelman School of Medicine

Pay Range

$43,919.00 - $70,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.

You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn.

Your dependent children are also eligible for tuition assistance at other institutions.

Retirement : Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis.

Choose from a wide variety of investment options through TIAA and Vanguard.

Time Away from Work : Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family whatever your personal needs may be.

Long-Term Care Insurance : In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.

If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements.

Eligible family members must always provide proof of good health and are subject to underwriting.

Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life.

That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

Professional and Personal Development : Penn provides an array of resources to help you advance yourself personally and professionally.

University Resources : As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities.

Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples.

As a member of the Penn community, you’re right in the middle of the excitement and you and your family can enjoy many of these activities for free.

Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff.

Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff.

You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

Flexible Work Hours : Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments.

These approaches involve use of non-traditional work hours, locations, and / or job structures.

Penn Home Ownership Services : Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

Adoption Assistance : Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.