HR Coordinator

Overview

Support the overall operation of the Human Resource Department in daily administrative functions. Assist the Director of Human Resources with key responsibilities , which includes new hire administration, employee relations, training and communications with both hotel departments and Highgate corporate offices.

Responsibilities

• Support the employment process including applicant screening, determining eligibility for employment, conducting reference checks and verifying paperwork for accuracy.
• Refer potential new-hires to department managers when appropriate for interviews.
• Assist with department outgoing correspondence and memorandums as needed.
• Maintain all logs (new hire, termination, transfers, department meetings, turnover reports) daily by period and prepare reports in a timely, accurate manner.
• Assist with coordination of all other new hire pre-employment steps, including drug testing; reference checks, etc., to ensure compliance with all Company policies and procedures.
• Respond to all interviewed applicants via telephone or letter within required time frame.
• Assist with completion of appropriate paperwork for new hires, terminations, payroll action forms and employee status changes on a daily basis and in a timely, accurate manner.
• Assist with New Hire Orientation : Help administer overview of benefits to new associates.Explain elements of various benefits to associates as required and assist with enrollment and claims processing.
• Present overview of Highgate Handbook with complete knowledge of all policies and procedures
• Notify all managers of monthly reviews, prepare payroll action forms and track all completed reviews to ensure reviews are given in a timely manner.
• Assist the HR department in maintaining accurate employee records.
• Assist with OSHA, Workers Compensation, and Unemployment Claims responsibilities for hotel.
• Assist with HR reception area duties : greeting associates, managers and potential new hires. Direct to appropriate manager if necessary.
• Assist in the production of Employee newsletter.
• Maintain associate's files and ensure that filing is completed at the end of each week.
• Assist with Associate Employee Relations Events.
• Maintain inventory of office and benefit supplies on a regular basis. Complete purchase orders needed to replenish such supplies.
• Keep employee bulletin boards current, post memos, pictures of employee events, loss prevention materials.
• Assist with other special hotel projects as needed.

Qualifications

• Associates or Bachelor’s Degree in Human Resources or equivalent 1- 3 years work experience.
• At least one year Hotel or Human Resource related work experience preferred.
• Long hours sometimes required.
• Light work Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
30+ days ago