We are seeking an experienced Executive Assistant to support a dynamic CEO. This multidimensional role will seamlessly integrate calendar management travel coordination event planning Board communication project management and the tactics of each day while connecting the dots to the CEOs broader strategic initiatives.
The ideal candidate will thrive in a fastpaced culture and values responsiveness candor humility and teamwork.
Key Responsibilities :
- Oversee daily administrative functions of the CEOs office including scheduling event coordination travel arrangements and expense management.
- Manage and prioritize tasks effectively to maintain a strategic focus on highimpact opportunities and multiple projects.
- Serve as a key liaison between project teams and the CEO facilitating communication and alignment on strategic objectives.
- Prepare for board meetings provide updates and coordinate followup actions on strategic initiatives.
- Ensure that Executive Team meetings are wellorganized and that action points are effectively implemented.
- Create project documentation reports and presentations for both internal and external stakeholders including board members and investors.
- Collaborate with crossfunctional teams to execute project activities ensuring timely and successful delivery.
- Assist in developing project plans timelines and budgets monitoring progress toward strategic goals.
- Identify potential project risks and issues escalating them as needed to ensure timely resolution.
- Manage communications related to projects and foster collaboration among internal teams and external partners.
Qualifications :
- Bachelors degree in a relevant field.
- 1015 years of experience as an Executive Assistant preferably within the tech sector.
- Availability outside regular hours for urgent requests.
- Experience in startups multinational firms or management consulting is highly desirable.
- Experience in calendaring board administration travel arrangements expense management and project management skills
- Proven ability to work closely with senior executives maximizing meeting efficiency and strategic outcomes.
- Strong communication skills for engaging with diverse stakeholders.
- Proficiency in Microsoft Office Suite and digital collaboration tools.
- While the role is fully remote candidates must be based in / near the Bay Area.
- Physical Demands of the position may include occasional lifting of light items.
Preferred Qualifications :
- Strong analytical skills to create insights and summary reports that inform strategic decisionmaking.
- Experience in crossfunctional collaboration particularly in global team environments.
- Project Management Professional (PMP) certification is a plus but not required.
Remote Work :
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