The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
The primary purpose of the Research Data Coordinator is to provide support for clinical research activities, including providing clinical evaluation, coordination, implementation, and monitoring of patients enrolled in clinical research trials.
This role also serves as a point of contact regarding status and progress of selected research trials. Impacts clinical trials patients in designated protocols.
Utilizes medical or clinical knowledge for supervised non-clinical patient interaction for the purposes of research data gathering.
The position will provide all necessary support for the coordination of research studies in the Department of Radiation Oncology.
KEY FUNCTIONS
1. Develops and maintains system for controlling electronic documentation for protocols and hospital policies, including records of surgery, and pathology information, laboratory results, treatment dates, follow-up schedules, etc.
Prepares shadow charts or electronic charts for patients enrolled, assuring organization and timely addition of source documents as needed.
2. Actively participates in protocol meetings with the PI or for activation of new trials.
3. Prepares protocol specific reports for PI review and analysis.
4. Perform phlebotomy and other biospecimen collection from patients and ensures appropriate handling and logging of specimens.
5. Assist the PI in generating overall outcomes for future manuscript submission. This includes physician reported toxicities and patient reported toxicities.
6. Utilize MD Anderson Electronic Medical Record (EMR) to dictate study entry notes and study consent notes for newly consented patients, while registering the patient to radiation specific databases.
7. Follow up with patients during weekly and follow up visits for adverse event notation and collection of Patient Reported Outcomes (PRO's)
8. Develops and manage databases for the collection of research specific data, to include tracking, treatment regimen, progression status and assessments as noted in the protocol.
9. Provide training to newly hired Research Data Coordinators (RDC)
10. Maintains toxicity log and overall data for submission during yearly continuing review.
11. Assists the PI in retrieval of protocol related data from EMR, preparation for abstracts, posters, manuscripts, understands clinical research policies and procedures to conduct clinical trials as noted in the human subjects manual.
12. Prepare electronic charts, responses and adjustments for audit visits.
13. Assists in the preparation of information and reports for manuscript / abstract / grant submission.
14. Maintains contact with outside institutions, participating on trial and coordinates submission of the data ( RTOG / NRG, IND, other multi-center protocol forms)
15. Prepare IROC / QARC treatment plan submissions to dosimetry, while maintain tracking of data forms and treatment plans.
16. Provide training to on-boarding institutions, on the use of Vision Tree and RedCap databases.
17. Prepares quarterly accrual reports for review by MedOnc, SurgOnc, RadOnc physicians.
18. Prepares extensive report for PI presentation during yearly Data Safety Monitoring Board (DSMB)
Review.
19. Generate patient orders in MD Anderson EMR, while following up with patients for scheduling / rescheduling of appointments.
20. Assists the Data Manager in generating an outline of variables required for the database build when
new protocols are created.
21. Attends and participates in departmental activities and initiatives.
21. Other duties as assigned.
WORKING CONDITIONS
This position requires :
Working in Office Environment No X Yes
Working in Patient Care Unit ( Nursing
unit; outpatient clinic) No X Yes
Exposure to human / animal blood, body fluids,
or tissues No X Yes
Exposure to harmful chemicals No X Yes
Exposure to radiation No X Yes
Exposure to animals X No Yes
PHYSICAL DEMANDS
Indicate the time required to do each of the following physical demands :
Time Spent
Never
Occasionally
1-33%
Frequently
34-66%
Continuously
67-100%
Standing X
Walking X
Sitting X
Reaching X
Position Description Template - Support Family
Page 4 of 4
Lifting / Carrying
Up to 10 lbs X
10lbs to 50 lbs X
More than 50 lbs X
Pushing / Pulling
Up to 10 lbs X
10lbs to 50 lbs X
More than 50 lbs X
Use computer / keyboard X
Education
Required : High school diploma or equivalent.
Preferred : Bachelor's degree
Experience
Required : Two years of related experience. With preferred degree, no experience required.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity / expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.
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