Responsibilities
- Draft, review, and send communications and documents on behalf of company executives. Sign contracts / documents on Executives behalf
- Manage scheduling for Executives : organized and prepare for meetings and offsite company events, including gathering documents, attending to logistics of meetings, such as meeting space, hotel, registrations, catering, travel, dinners, etc.
- Answer and respond to phone calls, communicate messages and information to executive; prioritize emails and respond when necessary
- Coordinator travel arrangements for executives and staff
- Maintain various records and documents for company executives and manage local office dailty operations
- Expense reports - gather receipts, prepare expense reports and obtain approvals for company executives. Gather prepared expense reports / receipts from direct reports and check for accuracy.
- Monitor supplies for the office, placing orders as needed; order supplies, equipment, and furniture for offsite employees;
arrange gifts to be sent to brokers and promotional items as needed
Other projects as assigned
Qualifications :
- 2+ years of Executive Assistant or Office Manager role supporting executives
- Excellent written and verbal communication skills
- Discrete and trustworthy with confidential information
- Ability to be proactive, take initiative, and have solid time management skills
- Ability to juggle multiple projects at once
- Great attention to detail, highly organized
- Strong interpersonal skills, flexibly, and adaptable
- Proficient with frequently used computer software and programs such as MS Office Suite
OAK-BKS
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