Executive Assistant

Triangle Fastener Corporation is a fast-growing wholesale distributor that has been serving the construction industry in the US and beyond since 1977.

We are currently seeking a full time Administrative Assistant to join us at our office in San Jose, CA. This position is ideal for an ambitious individual who can thrive in a fast-paced environment while working in collaboration with supportive and knowledgeable professionals.

Remember to check your CV before applying Also, ensure you read through all the requirements related to this role.

As a Triangle Fastener Corporation employee, you can expect a team-oriented environment with plenty of benefits such as :

• Excellent Medical, Dental, Vision, and Voluntary Supplemental Insurance
• Paid vacation days, paid personal days, and immediate eligibility for Paid Holidays
• Company funded disability and life insurance
• Consistent employer contribution to 401k

Position Details

The Administrative Assistant position is responsible for providing administrative and clerical support while actively contributing to resolving local customer and service-related matters.

The essential functions include, but are not limited to the following :

• Efficiently complete administrative tasks such as billing customers, managing orders and quotations, and providing necessary proof of delivery documentation as required.
• Process customer credits, deductions, and proactively investigate and resolve outstanding customer issues, ensuring excellent customer service.
• Collaborate closely with the branch staff to promptly address and rectify inventory-related concerns and make necessary adjustments.
• Accurately key and approve daily transactions, encompassing activities like supplier returns, customer returns, and miscellaneous billings and credits.
• Diligently enforce and execute all company policies specific to the local branch, fostering compliance.
• Regularly review and analyze daily reports to track and monitor key operational metrics.
• Carefully review and electronically submit vendor invoices to Corporate for timely payment processing.
• Facilitate the processing of customer credit applications, ensuring they meet corporate credit approval criteria.
• Responsibly manage incoming phone calls, providing prompt and professional assistance.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

REQUIRED

Experience : 2+ years of prior experience in administrative assistant position, or related position

Education : High School Diploma / GED

PREFERRED

Associate degree in business or equivalent level of prior relevant experience

Additional Skills / Notes

• Proficient in Microsoft Office Suite including Word, Excel, and Outlook
• Strong organizational skills
• Demonstrated customer service orientation
• Effective communication skills, both written & verbal
• Collaborator working to achieve common goals

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