Medical Secretary Facility: Mount Auburn Hospital Watertown, MA 06/13/2024

Job Type : Regular

Time Type : Full time

Work Shift : Day (United States of America)

FLSA Status : Non-Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Description Summary

BILH Primary Care

521 Mount Auburn St.

Watertown, MA 02472

The Medical Secretary (or Medical Assistant) role is now eligible for a $1,500 sign on bonus. Important Details : Bonuses are paid out in $500 increments at 30 days, 6 months and at the 1 year anniversary.

To be eligible, you must be a non-BILH employee or a previous eligible employee who returns to BILH after 1 year. Employee must be in good standing to receive the bonus at the time of payment.

All bonuses are subject to applicable taxes. This program is subject to change at any point.

A variety of medical secretarial functions are performed accurately, appropriately, and in a timely manner according to departmental standards, policies, and procedures.

Job Description :

Essential Duties & Responsibilities (including but not limited to) :

1. Types a variety of memos, manuscripts, correspondence, reports, minutes, schedules, and forms.

2. Maintains billing for surgical workload and outside vendors.

3. Answers telephone, screens calls, refers to the appropriate individual or takes messages.

4. Performs data entry from the transcription of surgical pathology and autopsy reports.

5. Maintains the inventory of office supplies.

6. Maintains records for the department according to all regulatory agencies and departmental policies and procedures.

7. Maintains records of journals and books contained in the Pathology Library.

8. Sends out surgical specimens for special testing, and records information.

9. Opens and distributes departmental mail daily.

10. Determines appropriate SNOMED and ICD9 codes for Pathology specimens.

11. Reports to Lead Pathology Secretary and Lab Administrator.

Minimum Qualifications :

1. Thorough knowledge of medical terminology required, excellent typing / computer skills, normally acquired through the completion of an Associate's degree in a medical secretary program or equivalent.

2. At least one year of medical secretarial experience and office experience are preferred.

3. Need excellent communication skills, including good auditory abilities.

Physical Requirements & Environment :

1. Generally works in an office environment with some limited exposure to odors, toxins, and other hazardous substances in the laboratory.

2. Works under constant time deadlines.

3. Performs data entry with repetitive hand movement and visual concentration at video display terminal to review and enter data.

4. Complies with precautions, as defined by Infection Control staff, in patients / materials requiring isolation.

Position Summary :

A variety of medical secretarial functions are performed accurately, appropriately, and in a timely manner according to departmental standards, policies, and procedures.

Essential Duties & Responsibilities (including but not limited to) :

Types a variety of memos, manuscripts, correspondence, reports, minutes, schedules, and forms. Maintains billing for surgical workload and outside vendors.

Answers telephone, screens calls, refers to the appropriate individual or takes messages. Performs data entry from the transcription of surgical pathology and autopsy reports.

Maintains the inventory of office supplies. Maintains records for the department according to all regulatory agencies and departmental policies and procedures.

Maintains records of journals and books contained in the Pathology Library. Sends out surgical specimens for special testing, and records information.

Opens and distributes departmental mail daily. Determines appropriate SNOMED and ICD9 codes for Pathology specimens. Reports to Lead Pathology Secretary and Lab Administrator.

Additional Job DescriptionAdditional Job Description

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities.

Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment.

about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives.

Your skill and compassion can make us even stronger.

Equal Opportunity Employer / Veterans / Disabled