Faculty Affairs and Business Services Coordinator

Duties and Responsibilities

Core Responsibilities include :

Faculty Affairs o Coordinate the logistics for tenure and promotion, mid-tenure review, and faculty leave procedureo Liaison between faculty administration and SOE for faculty training and support on tenure, promotion, mid-tenure review and faculty leave procedureso Coordinate logistics for faculty annual review procedureso Coordinate logistics for part-time, full-time, & graduate assist.

onboarding and orientationo Support logistics for initiatives related to faculty research & grant supporto Coordinate development and implementation of faculty affairs policies and procedureso Manage Interfolio system, manage Faculty Activity System, and manage faculty files in DocFinity Coordinate with faculty administration and OIE to maintain and update these systems, as needed Provide training and support to faculty on all faculty systemso Coordinate with AD for Academic Affairs to identify course enrollments for approval and enter part-time faculty in Locuso Develop and manage system for collecting faculty CVs for accreditationo Coordinate collection of syllabi for accreditation and ensure compliance with syllabi policyo Coordinate program / course approval and modification procedures between academic council, Dean’s office and University committees Ensure compliance with policies and procedureso Coordinate with Registration and Records to complete and update course inventories;

tracking program changes, etc.o Develop and manage system to manage program / course approval and modification files in DocFinityo Manage faculty and academic affairs communications (e.

g., Sakai site; website)o Other duties as assigned Business Services o Process ePAFs, expense reimbursements, and purchase orderso Coordinate implementation of cohort discounts with financial aid, program coordinators, bursar, registration and records, and business managero Manage and process contracts (e.

g., part-time faculty contracts)o Manage business services files in DocFinity (e.g., assistantship award letters, MOUs)o Coordinate with business manager and AD for Student Academic Affairs to process scholarshipso Supervise student workerso Manage business services communications (e.

g., Sakai site; website) Deans Office Support o Planning and management of Commencement tasks (e.g., program book editing, submitting student details, seating chart / PowerPoint slides for students, etc.

o Managing Associate Dean’s ProCard chargeso Editing and distributing school-wide newsletters and announcementso Event and faculty project / admin support (e.

g., Charlie’s event, scheduling interviews)o Admit qualifying Non-degree applicationso Web Edit Request oversight

Required Skills · Exceptional attention to detail· Strong organizational skills· Strong communication skills (oral and written)· Flexible and easily adapts to change· Ability to collect, organize and report data· Skilled in using various software programs (e.

g., Microsoft suite)· Excellent project management skills (e.g, designing project plan, coordinate implementation with multiple team members, and produce deliverables on-time) Minimum Education and / or Work Experience Some college required;

bachelor’s degree strongly preferred. Three to five years of related experience in an office setting; some supervisory experience preferred.

Equivalent combination of education and experience may be considered. Qualifications Masters degree in education or related field or two+ years of experience in related field

Certificates / Credentials / Licenses None Computer Skills Intermediate MS Word processing, MS Excel or Spreadsheets, MS PowerPoint, MS Publisher and MS Access or Database Software.

Adept user of Internet, e-mail and other office automation systems. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact?

No Physical Demands None Working Conditions None