Administrative Assistant

Marcum LLP offers a great career with exceptional benefits.

There’s a lot to think about when it comes to launching your career. At Marcum, we offer you a world of opportunity, a highly competitive salary, exceptional benefits, flexible work options, and industry-leading technology, all within an environment that values your contributions and supports your professional growth.

At Marcum, eligible associates receive a benefits package that includes health, dental, and vision insurance, short and long-term disability insurance, life insurance, flexible spending accounts, and transit benefits, as well as paid time off, a 401(k) plan with an employer contribution, and a profit-sharing plan.

We are currently searching for an Administrative Assistant to join our team to support our Downtown Cleveland office. The Administrative Assistant performs duties for clients including, but not limited to :

Summary of Responsibilities :

Primary responsibility for the copying / assembly of client financial statements. This position also provides general office support to various professional and administrative staff members, including but not limited to typing / formatting / printing of letters, envelopes and labels, preparation of Fed-X / UPS packages as well as other duties that may be assigned.

This position also serves as receptionist.

Essential Functions :

• Works primarily with the assurance department as well as the tax department to assist with the production / assembly of client engagement letters, financial statements and potentially assembly of tax returns.
• Ensures accuracy of financial statements.
• Produces bound copies for distribution to the client.
• Collects, sorts and forwards incoming mail.
• Assists staff with the following :

FedEx

US Mail

Delivery Service

Faxes

• General office support including typing of short letters, labels, stuffing of envelopes for projects, copying and any other projects approved by supervisor.
• Perform general tasks to maintain a clean and professional office environment.
• Manage the kitchen area, ensuring that the dishwasher is loaded, run, and unloaded daily and that countertops and appliances are kept clean.
• Coordinate the ordering, delivery, and setup of lunch for staff meetings and other office events as needed.
• Maintain inventory of office supplies, kitchen supplies, and restocking items as required.
• Coordinate with the property management company to ensure all property-related concerns are handled efficiently.
• Assist with the preparation and cleanup related to office events, meetings, and guest visits.
• Assist with desk / office set up for new hires for the downtown office
• Performs such other duties as may be assigned.

Education, Experience, and Skills Required :

• High School diploma with 2+ years of office experience, preferably in a professional environment.
• Experience in an accounting or financial services firm highly desirable.
• Excellent phone etiquette.
• Excellent interpersonal communication skills.
• Ability to work with minimum supervision.
• Strong attention to detail.
• Strong customer service orientation.
• Strong organizational and time management skills.
• Knowledge of MS Office (Word, Excel, Outlook).
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Professional appearance.
• Ability to work collectively with Firm-wide staff.
• Ability to operate a computer and all general office equipment
• Only applicants of interest will be contacted.

Marcum LLP is an Equal Opportunity Employer

Marcum LLP does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.