FDC-PURCHASING SPECIALIST -70032542-CENTRAL OFFICE

Requisition No : 838627

Agency : Department of Corrections

Working Title : FDC-PURCHASING SPECIALIST -70032542-CENTRAL OFFICE

Pay Plan : Career Service

Position Number : 70032542

Salary : $51,286.04 - $53,565.72 annually

Posting Closing Date : 10 / 10 / 2024

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OPEN COMPETITIVE ADVERTISEMENT

PURCHASING SPECIALIST- 70032542

This advertisement is for a Career Service position located at Central Office in the Purchasing Department

Salary Range : $51,286.04 $53,565.72 annually

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

SPECIFIC DUTIES & RESPONSIBILITIES :

• Stay abreast of all State of Florida and Department of Corrections rules, laws, regulations, policies, and statutes that impact the purchasing profession.
• Analyzes purchase requests to determine the appropriate procurement action, issues purchase orders, formulates specifications for informal and formal bids, coordinates bid openings, awards and maintains commodity contracts, drafts correspondence and legal advertisements.
• Prepares bid specifications, types, and distributes formal and informal bid invitations to vendors, prepares legal ads and reviews bids for acceptance based on cost, specifications and vendor service.
• Prepares and submits proper forms for requesting contract exceptions, single source, single bids, emergencies, copiers and communications equipment and services.
• Establishes and maintains agency term contracts, as needed.
• Makes recommendations to Purchasing Analyst regarding problem areas, market trends or unusual commodity needs.
• Participates in bid protest hearings and bidder's conferences as a procurement expert.
• Confers with staff of supported entities to clarify quality, quantity and specifications for their commodity needs as well as required shipping and delivery schedules.
• Coordinates equipment repairs in a timely manner. Makes recommendations regarding items to be stocked in the central warehouse in support of service center entities.
• Reviews purchase requests on an on-going basis to determine large volume annual usage of their specific assigned commodities to establish term contracts to improve the efficiency of the Service Center.
• Assists procurement management staff by solving routine problems and by bringing unusual problems and administrative matters to their attention.
• Corresponds with vendors concerning product or delivery problems.
• Assists accounting in matters relating to payment documentation.
• Solves non-routine problems.
• Maintains a classified vendor mailing list for use in bidding commodities and service.
• Meets sales representatives and evaluates products or services to determine their value to the various entities supported.
• Maintain files for competitive solicitations and other projects as required for auditing purposes; provide auditors with purchasing information as needed.
• Knowledge of the State of Florida purchasing rules and regulations, procedures, techniques, and practices relating to Chapter 287 and Chapter 255, Florida Statutes.
• Proficiency in desktop applications including Microsoft Word, Excel, and Outlook, MyFloridaMarketPlace (MFMP) / Ariba on demand (AOD and the Vendor Information Portal (VIP).
• Knowledge relating to methods of compiling, organizing, and researching information on available suppliers, current contracts with other similar entities, and cost drivers.
• Give great customer service to internal and external customers by dealing with people in a tactful and courteous manner.
• Ability to communicate effectively, both verbally and in writing, to technical staff and Department leadership; and
• Ability to work effectively in independent and team-centric environments, serving on procurement project teams and collaborating with other programs, agencies, and private businesses.

BENEFITS :

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System :
• Pension Plan (Traditional Retirement Pension Plan)
• Investment Plan (401(K)-Type Retirement Plan)
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer.

You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIRED QUALIFICATIONS :

Completion of a four-year degree from an accredited college or university and one (1) year of professional procurement / sourcing experience;

OR Two (2) years of professional procurement / sourcing experience

PREFERRED QUALIFICATIONS :

• Prior government procurement / contract management experience.
• Experience using Ariba on Demand (AOD),, MyFloridaMarketPlace or FLAIR; or
• Florida Certified Contract Negotiator (FCCN), Project Management Professional (PMP), Florida Certified Contract Manager (FCCM) Certification as a Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Associate Contracts Manager (CACM), Certified Professional Contracts Manager (CPCM), or a Certified Purchasing Manager (CPM).

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and / or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application and resume through the People First system.

If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11 : 59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735).

Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.

0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.