Project Coordinator

Project Coordinator

W2 Contract

Salary Range : $83,200 - $104,000 per year

Location : Menlo Park, CA - Hybrid Role

Job Summary :

This position requires a detail-oriented individual with strong organizational skills and a passion for the Life Sciences industry.

The ideal candidate will collaborate closely with project managers, scientists, and cross-functional teams to ensure projects are completed on time, within scope, and on budget.

Duties and Responsibilities :

• Assist in the planning, execution, and monitoring of projects. Maintain project schedules, track milestones, and manage project documentation.
• Serve as a liaison between project teams, stakeholders, and external partners. Facilitate communication and collaboration to ensure alignment and resolve any issues that arise.
• Attend various meetings and take meeting minutes. Follow up on action items.
• Assist with the setup and maintenance of projects using applicable management software.
• Monitor and respond to the need for office administrative tasks.
• Prepare and maintain project-related documentation, including project plans, progress reports, and meeting minutes. Ensure all documentation is accurate and up to date.
• Monitor project budgets and expenses. Assist in resource allocation and ensure the efficient use of project resources.
• Ensure that projects adhere to regulatory requirements, company policies, and industry standards. Assist with the preparation of regulatory submissions and audits.
• Identify potential project risks and develop mitigation strategies. Monitor and report on risk factors to ensure timely resolution.
• Provide regular updates to project managers and stakeholders on project status, progress, and any issues or delays.
• Assist with administrative tasks such as scheduling meetings, organizing project files, and preparing presentations.

Requirements and Qualifications :

• Bachelor's degree in life sciences, biotechnology, business, or a related field
• At least 2-3 years of experience in project coordination or management within the biotech or life sciences sector.
• Experience with Microsoft Office and Smartsheet
• Excellent organizational, communication, and time management skills are required.
• Strong interpersonal and problem-solving skills are preferred.
• Able to effectively prioritize tasks.

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

Bayside Solutions, Inc. may collect your personal information during the position application process. Please reference Bayside Solutions, Inc.'s CCPA Privacy Policy at

Desired Skills and Experience

Project management, biotech, life science, Microsoft Office, Smartsheet