Executive Assistant to the CEO

Job Description

Job Description

ABOUT THE COMPANY : W&T Offshore (NYSE : WTI) has been an independent oil and natural gas producer active in the acquisition, exploration, and development of properties in the Gulf of Mexico since 1983.

We take pride in offering excellent work / life balance, a strong community environment, and a diverse asset portfolio.

WORKING LOCATION : Houston Office - 5718 WESTHEIMER RD 77057

FULL-TIME / PART-TIME : Full-Time

SCHEDULE : M-T, 9 hours / F, 4 hours (in-office)

EXEMPT / NON-EXEMPT : Salaried - Exempt

JOB SUMMARY : The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO for both professional and personal obligations.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

PRIMARY RESPONSIBILITIES :

• Collaborating closely with the CEO to stay well-informed about upcoming commitments and responsibilities, ensuring proactive and timely follow-up.
• Represent the CEO by being a polished communicator with various internal and external stakeholders.
• Overseeing a complex and dynamic business and personal calendar.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects;

designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties and composing and preparing correspondence.

• Orchestrating meetings, including all logistical aspects, agenda creation, and maintenance, as well as diligent follow-up on action items and crucial deliverables.
• Coordinating international and domestic travel arrangements, comprising itineraries, agendas, and expense reporting.
• Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events : schedule meetings;

draft agendas; develop, compile, and distribute presentation materials

• Effectively prioritizing conflicting demands, addressing matters expediently, and proactively shepherding projects to successful completion, often in the face of tight deadlines.
• Represent the CEO by being a polished communicator through phone, email, and chatter with various internal and external stakeholders.
• Exercise a high degree of discretion due to confidential and sensitive information.
• Manage special projects as required and to a successful completion.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Act as a "barometer," having a sense of the issues taking place in the environment and anticipating the CEO’s needs in advance of meetings, conferences, etc.
• Provide "gatekeeper" and "gateway" roles, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
• Provide event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Process and distribute daily mail.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER WORK REQUIREMENTS :

• High school diploma or equivalent. Bachelor’s degree* preferred.
• Minimum of 5 years of experience supporting C-level executives. Experience supporting a CEO is required.
• Demonstrated proficiency with Microsoft 365 (Outlook, PowerPoint, Excel, etc.)
• Must possess and demonstrate a high degree of professional maturity.
• Must be able to demonstrate ability to work with and maintain the confidentiality of highly sensitive information.
• Must be a self-starter who can work independently, effectively prioritize, and manage workload in a fast-paced environment.

Must have exceptional follow-through, be detail-orientated, and be able to multi-task effectively.

• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Must have authorization to work in the US for any employer.
• Bilingual proficiency in English / French (preferred); second language proficiency required.
• Travel

SCHEDULE :

Generally, a Monday through Thursday in the office and Friday (1 / 2-day Friday remote) with availability to work some extended days and occasional weekend hours.

This position will mirror the CEO’s availability and may work some Fridays in the office.

ESSENTIAL FUNCTIONS :

• Successful job applicants will be able to perform these functions. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
• Report to the Corporate Office daily and adhere to schedule
• Ability to access, input, and retrieve information from a computer and / or electronic device
• Ability to have face to face conversations with stakeholders, peers and executive management
• Ability to sit or stand for long periods of time and move around work environment as needed
• Comply with company policies and procedure

PHYSICAL REQIREMENTS :

• Requires prolonged sitting, some bending and stooping.
• Manual dexterity sufficient to operate a computer keyboard and calculator.
• Occasional lifting up to 10 lbs.

This description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required by the employee.

W&T Offshore is an Equal Opportunity Employer and is committed to the principles of equal employment opportunity for all employees and applicants for employment.