Student Program Coordinator, Department of Electrical and Computer Engineering

Job Posting Title :

Student Program Coordinator, Department of Electrical and Computer Engineering

Hiring Department :

Chandra Department of Electrical and Computer Engineering

Position Open To : All Applicants

All Applicants

Weekly Scheduled Hours :

FLSA Status : Exempt

Exempt

Earliest Start Date :

Oct 28, 2024

Position Duration : Expected to Continue

Expected to Continue

Location : UT MAIN CAMPUS

UT MAIN CAMPUS

Job Details : Purpose

Purpose

Provide programmatic and administrative support for recruitment and outreach programming within the Electrical and Computer Engineering Department.

Coordinate the operations of all recruitment and yield programs for undergraduate and graduate student to enhance enrollment;

builds and improve programs that strengthen the ECE community across students, faculty, alumni, prospective employers, and staff.

Work closely within a team-based environment to plan, execute, and assess various one-time and ongoing recruitment efforts throughout the year.

Responsibilities

Advise, communicate and monitor GPAs of all ECE Honors students. Facilitate and / or supervise 3 ECE Honors FIGS during fall semester.

Create monthly events for ECE Honors students. Collaborate with Canfield Business Honors Program staff to create community for ECB students.

Support and collaborate with ECE Honors student organization as needed to further partnerships with undergraduates to foster a strong sense of community amongst ECE honors students.

Coordinate and assist with ECE outreach events such as STEM Educators Day, Tech Core Fairs, Gone to ECE, and others.

Lead all departmental recruitment efforts, yield events, and initiatives at the undergraduate and graduate level, including ECE Honors, ECB Honors, Traditional ECE Undergraduate Program, Graduate Program.

Manage direct communication efforts, working with prospective students and their families. Create, design, and coordinate new initiatives to improve recruitment efforts.

Make presentations to various related audiences as appropriate.

Oversee application process for the ECE Honors, ECB Honors Program, attend all UT Admissions Honors Monthly meetings and participate in University Recruitment events.

Serve on ECE Honors admissions review board with Honors faculty chair.

Participate in undergraduate orientation advising and advise all new ECE Honors and ECB Honor students and assist with advising during early registration and 12th class days.

Prepare and present comprehensive reports on impact of student programming. Collect, analyze, and manage data on recruiting, retaining, and graduating students.

Routine Advising duties : Assist with ECE drop-in advising, meet with both honors and non-honors students as needed. Provide continuing academic guidance to honors students.

Participate in undergraduate orientation advising and advise all new ECE Honors and ECB Honors students. Assist with advising during early registration and 12th class days.

Supervise and hire ECE student Ambassadors to assist with recruitment events.

Required Qualifications

Bachelor's degree.

Three years of experience coordinating or administering student programs.

Demonstrated ability to multitask, work under pressure, meet deadlines, and work well as a team member.

Demonstrated ability to work with accuracy and attention to detail and follow instructions without close supervision.

Goal-driven, self-directed and creative with excellent problem-solving, interpersonal, verbal and written skills.

Professional demeanor.

Regular and punctual attendance.

Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree.

Experience coordinating programs in higher education or a related field.

Experience planning, coordinating, and executing events or college student programming.

Experience in volunteer coordination.

Experience in community-based work, whether at a university, corporation, or nonprofit.

Bilingual.

Familiarity with social media and web applications for outreach, productivity and other projects.

Salary Range

$48,000 + depending on qualifications

Working Conditions

May work around standard office conditions.

Repetitive use of a keyboard at a workstation.

Work outside of normal business hours may be required on a periodic basis, to include weekend and evening work.

Travel may be required on a periodic basis.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume in the first step of the online job application process.

Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file.

Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs.

Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile.

This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197.

For more information about E-Verify, please see the following :

• E-Verify Poster (English) PDF
• E-Verify Poster (Spanish) PDF
• Right To Work Poster (English) PDF
• Right To Work Poster (Spanish) PDF

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.

Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.

206, Austin, Texas 78701.