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Assistant Property Manager

Ultimate StaffingLos Angeles, CA, US

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Job Description

Must have basic knowledge of CAM, budgets, processing invoices for accounts payable, processing work orders, and must be proficient in Microsoft Word, Excel, Outlook, Windows and Internet Research.

Additionally, must have strong written and verbal communication skills and interpersonal savvy.
Timely retrieval of voicemails, emails and all other forms of communication throughout the day with immediate response to in-house emails and timely response to all others.
Communication, Organization and Follow-up are required on a regular basis, not only at the properties and with the tenant's, but with the upper management, individuals in the office, owners, vendors and the like.
Process Tenant Move-in and Move out forms
Budget oversight, review and operating expense reconciliation and estimates
Basic commercial lease knowledge to process leases and insurance requirements

Qualifications

Financial reporting experience and ability to prepare detailed property budgets

Working knowledge of mechanical systems including elevators, chillers, cooling towers, fire-life-safety systems, plumbing systems and electrical systems.

Excellent organizational, motivational and leadership skills.

Excellent customer service skills

Excellent verbal and written communication skills

Excellent organizational and time management skills. Ability to prioritize workflow and deadlines, self-starter with the ability to work independently with a team player attitude, all while paying strict attention to detail.

Bi-lingual preferred but not required

Prior Assistant Property Management experience required

Assistant Property Manager

Physical Demands

Sitting for extended periods of time, using telephone, typing and / or operating a computer and / or mouse

Some local travel to properties

Desired Skills and Experience

Assistant Property Management

Budgeting & Financial Reporting

CAM Reconciliation

Accounts Payable & Invoice Processing

Lease Administration

Vendor Management

Tenant Relations

Microsoft Excel

Customer Service

Organization & Time Management

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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Assistant Property Manager • Los Angeles, CA, US