Core Responsibilities :
- Day-to-Day / Weekly Bookkeeping (40%)
- Makes bank deposits to primary checking and tracks on check log; books all deposits and accounts receivable per GAAP, nonprofit accounting best practices, and organizational finance policies
- Collaborates with development department to accurately track contributions receivable
- Manages accounts receivable, including litigation revenue and payments to co-counsel
- Books income from all bank and portfolio accounts, accounts for multiple long-term reserves
- Maintains grants schedule to properly track restricted grants and donations
- Manages accounts payable, including downloading bills, accurately coding bills in the bill payment online platform, and syncing to the accounting system
- Collects, reviews, and files W9 forms for all independent contractors prior to first payment; issues new contractor reports per state regulation(s)
- Manages credit card platform, including some downloading of receipts and ensuring correct coding and syncing to the accounting system
- Fields bookkeeping inquiries from staff, such as producing case cost reports, researching payments, and obtaining receipts
- Flags unusual bank account activity or any other unusual transactions, as well as accounting mistakes and oddities, to supervisor
- Maintains well-organized accounting files, including proper documentation
Qualifications :
- At least 5 years of bookkeeping experience; nonprofit accounting experience preferred
- Strong understanding of accounting principles (GAAP) and financial statements
- Comfortable handling accounting in a rapidly changing environment
- Experience creating documentation of procedures
- Ability to maintain a high level of accuracy
- High proficiency in QuickBooks Online and Microsoft Excel
- Proficiency with BILL AP / AR (formerly Bill.com), Bill Spend & Expense (Divvy), and online payroll service systems
- Familiarity with Microsoft Office and Outlook
- Strong communication skills, with the ability to build effective relationships and develop rapport with staff across the organization
- Ability to work with minimal supervision, organize tasks, set priorities, and meet critical deadlines
- Strong analytical and problem-solving skills
- Ability to pay close attention to detail
- Ability to hold confidentiality and act with discretion, particularly regarding payroll and financial information
- Commitment to the mission and values of the organization
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