Executive Administrative Assistant

Company Description

Sid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business.

Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional relationships that have been built throughout the years.

Role Description

This is a full-time ON-SITE ONLY role for an Executive Administrative Assistant to the President with additional role supporting other departments and team members as assigned.

Assistant will be responsible for supporting the President in his professional capacity as well as occasional family and personal affairs.

Duties and Responsibilities :

Maintain calendars & schedules both in Outlook and manual calendars, setting and rescheduling meetings as

required and making the President aware of any changes to his schedule

• Maintain all tasks lists - updated and prioritized daily
• Prepare repairs, purchase orders, special orders, and manage and maintain status of all
• Maintain client data, files & portfolios
• Prepare appraisals
• Transcribe and prepare from dictation all emails, memos, letters and any other communication for the President
• Maintain President's office
• Assist in showroom and around office as needed
• Develop and maintain relationships with clients and vendors
• Assist with any other general office duties, as required

Qualifications

• Experience in executive administrative assistance is preferred
• Excellent typing skills and experience with transcription a plus
• Excellent phone etiquette and communication skills
• Dedicated and career oriented for this amazing opportunity
• Strong Work Ethic, dependable, on time and excellent attendance
• Professional, well-dressed, clean, polite and approachable
• Flexible with work schedules as required by the President
• Strong organizational and multitasking abilities
• Proficient in Microsoft Office Suite
• Highly reliable, efficient, and detail-oriented
• Ability to maintain confidentiality and exercise discretion
• Bachelor's degree in Business Administration or related field is a plus

Education / Certification / Screening

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• Certifications in AJP, RJ, GG, CA a plus but not required
• Background screening required

Pay and Benefits

• $18-$30 / hour starting plus commission / bonus with potential to earn six figures
• Healthcare (50% of employee cost paid by employer)
• 401k eligible after 90 days with up to 3% of salary match
• Accrued sick days - up to 5 per year
• Accrued vacation days - up to 10 per year
• Continuing Education Reimbursement based upon policy
3 days ago