Administrative and Project Coordinator

Job Description

Job Description

About us :

From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do.

This woman-owned business serving New York City for over four decades has evolved from a waitress staffing agency to the leading catering, events, and hospitality companies in the greater New York area.

We provide food services in an array of celebrated New York City cultural institutions including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater.

We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production.

Great Performances is the nation’s first caterer to own and operate an organic farm, Katchkie Farm located in Kinderhook, NY.

Progressive from the start, we consistently set the pace for industry best practices.

We are seeking highly motivated and talented individuals to join our team and to support our vision, mission, and values through everything they do.

If you share our passion and want to make a meaningful impact, we invite you to apply.

Our Vision : Building Community to Better Our World

Our Mission : Unleash Joy through Genuine Hospitality

Our Core Values :

Craftsmanship : developing new menus, designs, and moments to deliver engaging experiences to our clients and guests.

People : creating fair access, opportunity, and advancement for everyone. Our employees are our greatest asset.

Sustainability : upholding and elevating standards for sustainable behaviors that support our planet.

Collaboration : aligning with our clients’, colleagues’, and community’s visions to execute a successful experience.

Doing Good through Food : engaging in action around food access, health and wellness, education, and philanthropy.

We are seeking an Administrative and Project Coordinator to provide administrative and operational support to our CEO. This role involves managing the CEO’s calendar, coordinating projects, and relationships.

The ideal candidate will be adept at handling a variety of administrative tasks.

Key Responsibilities

• Coordinate and manage the CEO’s calendar, including scheduling meetings, appointments, and events
• Responsible for assisting the CEO with her board obligations, committees, commitments, and events
• Prioritize and coordinate scheduling conflicts and adjust plans as necessary
• Act as a liaison between the CEO and clients, ensuring effective communication and relationship management
• Assist the CEO in managing tasks and projects by tracking progress, deadlines, and deliverables.
• Follow up on action items and ensure timely completion
• Must possess strong problem-solving skills and the ability to integrate various elements effectively to ensure smooth and efficient operations
• Must demonstrate a proactive approach, anticipating needs and addressing issues before they arise
• Establish and maintain positive relationships with internal team members, clients, partners, and stakeholders. Serve as a representative of the CEO’s office and maintain a professional demeanor
• Provide administrative assistance to the CEO, including expense tracking, budget monitoring, supply management, and other office-related tasks
• Manage a selection of office tasks
• Responsible for independently executing projects by the CEO

Qualifications

• 2 to 3 years of proven executive support role
• Bachelor’s degree
• Exceptional organizational and time-management skills. Ability to manage complex schedules, high level communications, prioritize task and handle multiple responsibilities simultaneously
• Strong written and verbal communication abilities
• Ability to draft professional correspondence
• Proficiency in office software and tools (Microsoft Office Suite, scheduling software, Salesforce, ChatGPT (AI). Familiarity with modern office technologies such as video conferencing tools, cloud storage, and CRM software
• Discretion and ability to handle sensitive information.
• Detail-oriented with excellent problem-solving capabilities.
• Proactive and resourceful in anticipating the needs of the CEO
• Demonstrates initiative and can work independently
• Strong interpersonal skills and professional demeanor.
• Adaptability and flexibility in managing evolving priorities.

Location : 2417 3rd Avenue Bronx, New York 10451 (In Office)

Salary : $75,000 - $80,000 / year

Benefits : PTO, 401K, Medical, Dental, and Vision insurance, Transit, and FSA (Flexible Spending Account)

Must be able to provide valid documentation that you are legally eligible to work in the United States.

Great Performances is an equal opportunity employer. At Great Performances we employ qualified individuals based solely on ability, training, and experience.

Great Performances does not discriminate against any employee or applicant for employment or promotion based on race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.