Payroll Administrator

Payroll Administrator

POSITION DETAILS

The role will evolve and expand as the business needs change and grow. Payroll is processed on a weekly schedule for both non-exempt and exempt employees by the partners.

The Payroll Administrator will be responsible for supporting partners with entering information into the payroll database and making any employee changes as it relates to deductions, garnishments, reimbursements, etc.

Responsible for providing payroll support for all employees. Works to achieve accurate, complete and timely support of payroll process.

Participates in other human resources, payroll and HRIS responsibilities and special projects as needed. Assist with review of acquisitions and setup.

Principal Activities

• Support acquisition reviews, builds and training.
• Serve as payroll backup for partners in addition to support. Process Vertex payroll.
• Support processing of weekly multi-state payrolls for consistency with federal and state wage and hour laws.
• Will be responsible for HSA funding, and some 401(k) administrative work.
• Batch and input employee pay data each pay period and working with partners, ensure employee time is accurately collected and recorded through use of the approved systems.
• Work in collaboration with Benefit Manager to set up and administer benefit deductions in payroll system such as missed premiums, etc.
• Assist with setting up and the processing of Open Enrollment benefit deductions.
• Respond to and process requests for payroll information, employment verifications, wage garnishments, and custom reports in accordance with state and federal laws.
• Promptly respond to questions and assist partners with payroll matters. Provide technical, operations, and training support to partner’s using payroll system through documentation of processes and delivering end user training in an understandable context for all levels of users;

communicate changes and enhancements as required.

• Work with HRIS Analyst to assist in ensuring systems are set up and updated to reflect our current employee base, including wages, benefits, vacation, sick and incentive plans.
• Prepare standard and complex reports using the systems as needed.
• Assist with internal and external system audits to ensure data integrity and efficient processing of HR and Payroll data.
• Review / Audit, then transfer backup payroll data to .pdf files for each payroll.
• Manage data loads requests by performing data scrubbing before data loads and data validation after its completion.
• Ensure exception time (STD, LTD, FMLA, Paternity Leave, ) are accurately tracked in the payroll system.
• Keep apprised of federal, state, and local payroll laws and regulations in order to ensure compliance.
• Work successfully as part of a team to develop and maintain a strong working relationship with internal and external customers.
• Perform special assignments, projects, and other duties as required

JOB REQUIREMENTS

Knowledge Skills & Abilities

Strong attention to detail with a high level of accuracy.

Able to determine priority of daily activities and achieve results.

Able to handle highly confidential and sensitive information.

Strong verbal, written and interpersonal communication skills.

Strong organizational skills with ability to work under pressure and meet deadlines.

Able to communicate with various levels of management.

Decision-making, problem-solving, and analytical skills.

Working knowledge of payroll best practices.

Knowledge of federal and state regulations.

Highly proficient in Microsoft Office and payroll applications, advanced knowledge of Excel strongly preferred.

Strong work ethic and team player.

Ability to multitask effectively, and prioritize.

Excellent keyboard, proofreading and editing skills.

Working knowledge of employment laws to include but not limited to record retention, Title

VII, ADA, FLSA, FMLA.

Experience with ADP preferred.

Working knowledge of benefits programs and administration.

Education & Experience

Bachelor’s degree or combination of education and work experience in finance, human resources, or related field. 5+ years of payroll and / or HRIS.