Executive Assistant

Make sure to read the full description below, and please apply immediately if you are confident you meet all the requirements.

Founded in 1892, B. F. Saul Company has been one of the most successful privately-owned real estate companies in the United States.

Our growth has been the result of a commitment to exacting standards and the belief that knowledge of the marketplace, when paired with the ability to commit to substantial resources, will bring exceptional rewards.

B. F. Saul Company has a variety of skilled professionals within the following operating divisions : Property Management, Leasing, Hospitality Group, Residential, Insurance, Construction & Development.

The B. F. Saul Company concentrates on ownership, development, and construction of commercial real estate.

The Executive Assistant is responsible for providing effective, confidential administrative support to both the President & Chief Operating Officer, and the Executive Vice President - Chief Financial Officer.

Competitive Benefits & Perks :

• Complimentary usage of modern in-house fitness center
• On-premise full-service dining center discounts
• Discounts via the company’s EAP
• Monthly Employee Recognition Programs
• Referral bonus
• Tuition Reimbursement
• Bonus / Target Incentive
• Health / Medical Insurance including Dental and Vision
• 401(k) with company match
• Pre-tax transportation options
• Paid time off

DUTIES & RESPONSIBILITIES

• Maintain Executive’s calendar, contact list, coordinate all travel arrangements and complete expense reports as required.
• Prepare correspondence, reports, and materials for publications, presentations and meeting materials.
• Setup and coordinate meetings and conferences as well as set up accommodation and entertainment arrangements for company visitors.
• Create, transcribe, and distribute meeting agendas and minutes as requested.
• Maintain hard copy and electronic filing system.
• Answer the phones. Takes messages or fields / answers all routine and non-routine questions.
• Type and distribute general correspondence, memos, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes.

Responsible for accuracy and clarity of final copy.

• Scan, copy, print and fax information and documents as needed or requested. Prepare and send documents / correspondence as requested.
• Open, sort and distribute mail. Draft written responses or replies via phone or e-mail when necessary. Respond to regularly occurring requests for information.
• Hand deliver documents as requested.
• Special assignments as requested.
• Provide back-up support to other employees as needed and as directed.

REQUIRED SKILLS & ABILITIES

• Punctual, dependable, and reliable
• Possession of strong organizational skills
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing
• Ability to work in a positive and cooperative manner with fellow team members
• Must possess strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Capability to work in fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
• Ability to work independently on assigned tasks as well as to accept direction on given assignments
• Knowledge of MS Office (Word, Excel, PowerPoint, Outlook)

EDUCATION & EXPERIENCE REQUIREMENTS

• 5+ years of executive level support experience
• Associate's Degree preferred
• Notary preferred

B. F. Saul Company is proud to be an equal opportunity workplace. We promote diversity and equality within all facets of our organization, and we foster an environment that recognizes employees’ unique skillsets and ensures that all employees have an equal opportunity to grow and advance.

If you are a candidate in need of assistance or an accommodation in the application process, please contact [email protected] or 301-986-6000.

Equal Opportunity Employer / Veterans / Disabled

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