Administrative Assistant -AA24-09747

Job Title : Administrative Assistant

Job Location : Everett, WA

Contract Duration : 3 months

Job Summary :

Under general supervision provides general administrative support to the Safety, Security, and Sustainability department.

Researches and compiles data for a variety of department reports and meetings. Prepares purchases documents. Facilitates process.

Organizes and maintains records and files. Assists with projects; and orders supplies.

ESSENTIAL DUTIES :

• Process Infractions (When someone driving the client s vehicle is tagged by a red light camera for a violation, we need someone to investigate who was driving, and then filing responsive paperwork with the court.)
• Process Invoices (verifying receipt; processing paperwork) Audit invoices and send monthly reports.
• Credit card / P Card reconciliation
• Gathering information, writing copy, editing, preparing for publication, and overseeing distribution of correspondence and reports.
• Research and compile data, statistics, and samples for review and evaluation; prepare and publish regular reports.
• May make travel arrangements for department employees. Make the reservations, confirm final arrangements and arrange for a travel advance.
• Manage purchasing requests, process purchase orders (creating, requesting, submitting); prepare purchase documents
• Performs other duties in a similar nature.

Minimum Qualifications

• Proficient Microsoft Office user.
• 2 years of administrative experience, preferably with a Washington state government agency.
• Professional demeanor
• Excellent communication skills

Qualification to enter this position requires knowledge of the following :

• Microsoft Office and Office administrative procedures.
• Time management and prioritizing.
• Computers and associated equipment - printers, scanners, audio / visual equipment, word processing, spreadsheet and presentation software.
• Other office equipment - calculators, multi-line phones, copiers, faxes, binding machines and shredders.

Qualification to enter this position requires skill in :

• English grammar and business writing.
• Customer service and interpersonal communication.
• Prioritization.
• Exercising good professional judgment.
• Basic math.

Physical Requirements :

Fingering, grasping, feeling, talking, hearing / listening, seeing / observing, repetitive motions, lifting / carrying, climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling.

Sedentary Work :

• Exerting up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Sedentary work involves sitting most of the time.
• Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
10 days ago