Personnel and Training Specialist (Part-time Hourly)

Job Summary

This recruitment will remain open on a continuous basis until a sufficient number of applications have been received and may close at any time and without notice.

TheCity of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors.

This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high-performance organization.

The municipal government (approximately 1,000+ full-time and part-time employees) provides the highest quality safety services, recreational, municipal services, and physical environment.

The Department

The is a California POST-participating agency with an authorized strength of 145 sworn police officers and 98 full-time non-sworn personnel.

Selection Process

Candidates who meet the minimum qualifications and whose interests and experience appear to meet the desired qualifications of the position will be invited to participate in the next steps of the recruitment process which may include :

• Review of Minimum Qualifications
• Supplemental Questionnaire Respond in full to all supplemental questions. Responses such as "see resume" will not be accepted and will result in the disqualification of your application.

The supplemental questionnaire may be used as an assessment tool to determine the most qualified applicants for this position.

• Oral Interview(s)
• Background Check

Background Investigation

The final step of the selection process requires a thorough police background investigation. The background investigation will include a comprehensive investigation of the candidate's background which includes, Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) background check, education and employment history (including a credit, criminal and DMV review), personal statement, employment and personal reference check.

All City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109).

Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Major Duties

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following :

Receive and process all training requests within the Police Department. Make training school reservations and travel arrangements;

prepare cost estimates.

• Maintain all training records and training packets; and file all Police Department personnel certificates and awards.
• Process training reimbursement requests in coordination with the Finance Department.
• Perform compliance analysis checks in coordination with the CA Commission on Peace Officers Standards and Training (POST) to verify staff completion of mandated trainings.
• Respond to other law enforcement agencies’ requests for applicant information.
• Receive all incoming calls regarding training, recruitment, and the hiring process.
• Prepare and mail all background correspondence for applicants being processed for Police Department positions.
• Coordinate appointments for oral interviews.
• Distribute and inventory equipment to Police Department employees.
• Perform expenditure reconciliation in coordination with the Finance Department.
• Compile statistics for end-of-the-month reports.
• Assist new or existing staff in learning departmental practices and protocols, methods and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Foster an environment that embraces diversity, integrity, trust, and respect.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Performs related duties as assigned.

Minimum Qualifications

Experience and Training

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be :

Experience :

One year of clerical experience. Local government office experience preferred.

Training :

Equivalent to the completion of twelfth grade.

A Citizen of the United States of America, or a lawful permanent resident, at the time of application.

Knowledge, Skills & Abilities

Knowledge of :

Methods and procedures for English usage, spelling, grammar, and punctuation and business letter and report writing.

Excellent communication and customer service skills.

Standard office practices, procedures, methods use of computer equipment, and relevant software.

Pertinent City and departmental policies, rules, regulations and procedures related to assigned function.

Principles and practices of recordkeeping and basic math.

Ability to :

Learn the organization, procedures, and operating details of assigned unit.

Establish and maintain effective working relationships with other employees and the public.

Ability to work with confidential information.

communicate clearly and concisely, both orally and in writing.

Ability to independently assimilate facts and draw sound conclusions.

Ability to prepare and present a variety of concise reports for oral and written presentations.

Perform a variety of clerical duties as required by daily operations of a City department, division, or program, as assigned.

Intermittently, review and evaluate documents related to department operations; understand, understand, and communicate department policies and procedures;

explain operations and problem solve issues for the public and with staff.

Schedule and coordinate tasks.

Prepare, process, distribute and maintain a variety of documents, reports, records, and correspondence of a routine nature.

Organize, index, enter electronically and reference information and records.

Use sound judgment in recognizing scope of authority.

Operate and use standard office equipment including computers and applicable software.

Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.

Utilize appropriate safety procedures and practices for assigned duties.

Establish and maintain effective working relationships with those contacted in the course of work.

Work with various cultural and ethnic groups in a tactful and effective manner.