Program & Events Assistant, Companions Program

Job Description

Boston College is searching for a Program& Events Assistant for a newly created intergenerational, lifelong learningprogram called Companions.

The Jesuit tradition is at the center of the programand designed to facilitate a cohort of adult learners (Fellows) to delve intopurpose, practice discernment, and deepen or explore spirituality.

Fellows willaudit courses with undergraduate and graduate students helping to bridgegenerations while learning together.

Fellows have access across the Universityto create distinctive learning opportunities. There will be a curriculumspecific for the Fellows and each Fellow will have their own advisor.

Retreatsand a pilgrimage are also part of this year-long experience.

The Program &Events Assistant will :

• Provide program and administrative support critical to the day-to-day functioning of the program through engaging with Fellows, faculty, staff, and students.
• Collaborate closely with the Directors ensuring the various program pieces for the Fellows are implemented effectively.

Duties will vary from day to day.

Manage inquiries and phone calls; assist Fellows with navigating on-campus resources; communicate program schedule with Fellows and internal / external constituents;

coordinate evaluation of speakers and various programs; and serve as the liaison for vendors, managing and reconciling purchasing cards and credit cards.

• Help to ensure a smooth onboarding process, including maintaining list of resources for housing options.
• Learn and support the use of Canvas (e-learning platform) by the Directors and Fellows.
• Plan and support events for the program. Serve as liaison and work closely with Center for Centers support team to execute events, dinners, and presentations.

Provide oversight of all event logistical support for program activities.

• Help plan logistics of retreat and pilgrimage.
• Maintain database (Slate, which is a CRM used for enrollment management) of Fellows, faculty, administrators, and speakers. Track participation.
• Help create and manage weekly social media for program and weekly newsletter for Fellows.
• Exercise independent judgment and identify and employ best practices to maintain a smooth and efficient departmental workflow while interacting with Fellows, faculty, staff, students, and multiple University partners and departments.
• Work with and help manage work flow of student employees (graduate assistants and work study students).
• Maintain flexibility to complete other job-related assigned duties required by leadership of the program given the entrepreneurial approach to the program.
• Work some nights and weekends.

Hiring Range : $23.46 / hr to $29.34 / hr. Pay rate commensurate with relevant experience.

Requirements

• Bachelor’s degree preferred.
• Minimum one year of office and events support experience.
• Must have a high degree of self-motivation, a professional attitude, strong problem-solving orientation, exercise sound judgment, and ability to work autonomously and part of a team.

Ability to prioritize and multi-task. A readiness to assist Fellows accurately and congenially.

Excellent computer skills, i.e., Microsoft Office, Google Docs / applications. In addition, demonstrated capacity to implement new technologies to improve efficiencies within a newly created program.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility :

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded k and Employer-Sponsored b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay
30+ days ago